Finance Manager Generalist 1 - UMD Swenson College of Science and Engineering
University of Minnesota, Duluth
Location: Duluth, Minnesota
Salary: 72530.68 - 119675.62
Internal Number: 342446
The Swenson College of Science and Engineering (SCSE) at the University of Minnesota Duluth (UMD) seeks a Finance Manger Generalist 1, Job Code 9341FG. This is a 100% time, 12 month, Academic Administrative position. This position reports directly to the SCSE Dean and will have authority to supervise the finance staff in the college. The incumbent will integrate multiple solutions to aligning strategic plans and budgets in the college and be responsible for developing and implementing efficiencies addressing budget processes in the college.
The position is responsible for financial oversight and fiscal operation within a college, administrative unit or department(s). May also spend a portion of time on financial administration of grants/research projects within a college or administrative unit. Typical responsibilities may include: financial analysis, financial management, financial forecasts/projections, financial reporting, financial transaction review and reconciliation, compliance with regulations, policies and procedures, auditing, approval, accounting, accounts payable, accounts receivable, budgeting, chart of accounts maintenance and safeguarding of University assets. May be responsible for identifying financial and compliance issues and recommending solutions. May be responsible for oversight of pre and/or post-award financial management and accounting of sponsored/grant projects and well as nonsponsored programs.
Financial Executive Team Lead (30%)
• Chief financial officer for the Swenson College of Science and Engineering, is the first point of contact for financial business in the college. Works closely with the Dean, Associate Deans and Department Heads.
• Develops and maintains relationships with internal and external constituents including administrators, faculty and staff, and students.
• Develops best practices and guidance for SCSE budget processes.
• Partners with leadership to support budget development and stewardship of fiscal resources for the college. Works with Administrative Manager to ensure efficient and effective communication and processes exist between administrative and fiscal operations.
• Coordinate and oversee scholarship administration in the college.
• Coordinates and shares institutional knowledge (i.e., university/college policies and procedures, resources, workload protocols, campus/college operations) and financial/budgetary expertise to College and Department faculty and staff.
• Oversees budgeting for SCSE space resources, costs, space assignments and facility improvement initiatives and projects.
Supervisor and Administrative Operations (50%)
• Provide leadership, direction and supervision to the finance/budget team in the college.
• Act as college liaison between OSPA office and SCSE grant specialist to facilitate proposal submission, project set up and grant monitoring.
• Provide expertise in grant management, stay abreast of major federal policy guideline changes and communicate them when necessary to the departments, PI’s and finance staff.
• Oversee sponsored project re-budgeting requests ensuring adherence to Sponsor and University policy before approving.
• Responsible for financial oversight of all College grants and contracts, working with and advising all collegiate department administrators and accountants.
• Certified Approver for College. On the Duluth campus, the EVCAA has dictated that this is clustered at the collegiate level. Expertise and authority to review and approve a wide variety of financial transactions, understanding the complexity of sponsored funding regulations and University policies and procedures. Provide accurate information to principal investigators as necessary.
• Maintain an overall familiarity with federal uniform guidance policies and procedures and the University’s implementation plans.
• Ensure effort certification and workload protocols and processes are completed.
• Provide HR leadership related to budgeting for the Swenson College of Science and Engineering. Responsible for overseeing the HR finance-related functions in the college.
Strategic Planning (20%)
• Provide strategic financial leadership for the Swenson College of Science and Engineering. Partners with senior leadership to provide financial advice and expertise on funding availability, endowment income forecasting and other financial information.
• Lead and impact specific administrative initiatives that advance the mission and/or operations of the SCSE and align with broader University strategic plans and/or areas of focus. This requires identifying the goals of engagement, building relationships within and outside of the institution to help meet those goals, creating the appropriate (infra)structures to accomplish those goals, and leading the process for success.
• Advise the Dean on financial issues, participate and provide financial information and input for the College’s strategic plan.
The Employer retains the right to change or assign other duties to this position.
• BA/BS and at least 6 years of relevant experience.
• Supervisory experience or experience working as a lead on complex teams