At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Undergraduate Studies Division is currently one of the six divisions in the College of Letters and Science. The primary charge of the division is the academic well-being of the more than 21,000 undergraduates in the College, 73% of Berkeley's undergraduates. Undergraduate Studies is organized into three primary areas that serve undergraduates in the College of Letters and Science and across campus: Academic Engagement, Undergraduate Advising, and Undergraduate and Interdisciplinary Studies Teaching Programs (UGIS). UGIS is a center for innovation in undergraduate education that extends beyond traditional departmental boundaries. The UGIS degree programs bring together 30 lecturers and faculty from across campus as well as 70 academic student employees to teach in the department's degree programs. Together, these degree programs attract undergraduates who wish to explore intellectually engaging and promising interdisciplinary areas of study. The 3 UGIS majors include American Studies, Interdisciplinary Field Studies, and Media Studies which number more than 700 declared majors in total. Media Studies is the 11th largest major on campus to award bachelor degrees in 20-21 overall, and the 5th largest to award bachelor degrees to transfer students. The 5 UGIS minors include American Studies, Applied Language Studies, Creative Writing, Disability Studies, and Politics, Philosophy, and Law. In 20-21, UGIS awarded minors to 160 students.
Administrative Oversight & Staff Management: Manages, plans and administers administrative operations of a multi-program interdisciplinary department within the College of Letters and Science, Division of Undergraduate Studies. Administrative services include IT, web site development, facilities, student services, budgetary financial management, contracts and grants, academic human resources, curricular and programmatic development, and advisory support for faculty program leadership. Prepares short and long range vision, planning, improvements to processes and leadership support for the programs and faculty directors. Establishes and recommends change to policies which affect the assigned unit(s). Supervises a team of 6 FTE which includes student academic advisors, HR specialist, and administrative assistant. Responsible for hiring decisions, training, performance ratings, merit increases, promotional opportunities, reclassification requests, written warnings, disciplinary actions, and/or resolution of grievances or complaints. Coaches and works with staff in Achieve Together and union performance evaluation parameters with goal setting, breaking down performance barriers, etc.
Human Resources: Manages all staff and academic human resources for the department. Advises the program directors and relevant faculty committees in all academic personnel matters. Interprets complex academic personnel policies, procedures, and practices from a variety of sources (labor contracts, Office of Faculty Equity and Welfare); determines the relevancy of appropriate policies, applies them effectively. Facilitates and is responsible for the preparation and timely submission of non-Senate personnel cases (appointments, merits, excellence reviews) and searches/recruitments on AP Recruit. Counsels non-Senate faculty on moderate to complex work issues such as medical leaves and summer compensation limits. Submits hires/separations, merits/promotions, and other approved actions to SHARE regional services for entry into UCPath. Investigates discrepancies in salary history, missing payroll, benefits, etc.
Financial Management: Develops and prepares budgets and financial reports for temporary academic salaries (TAS), grants, general appropriations, endowments and other funds. The position has overall responsibility for all fiscal matters in the unit, and manages the annual budget and temporary academic staffing in consultation with the program directors. Authorizes expenditures and manages all operational, instructional, and research budgets. These include temporary academic salaries, permanent and temporary staff salaries, general assistance, supplies and expense allocations, and grants. Provides input into non-technical portions of grant and contract proposals, as needed.
Curriculum & Enrollment Management: Plan and coordinate curricular offerings across 3 majors and 5 minors in conjunction with faculty leadership; Oversees and facilitates a coordinated approach to scheduling and enrollment management across the programs; Supports the submission of new and modified courses to COCI; Works with related departments on cross-listing. Oversees the management of course evaluations. Coordinates outreach and recruitment to the major and minor by working with other units in the College, the Office of Undergraduate Admissions, the Center for Educational Partnerships, and CE3.
Space & Facilities Management: Administers facilities and space logistics and manages equipment needs. Plans and coordinates the use of space and facilities, including administrative and faculty offices.
Broad knowledge of (or can quickly learn) the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
Strong verbal and written communication skills; ability to influence / persuade all levels of staff and faculty.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner and participate as a team player.
Familiarity with or ability to learn campus systems (CalPlanning, Cal Answers, BFS, UCPath, Campus Solutions, etc.)
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Excellent skills to work collaboratively and act persuasively in sensitive situations; skills to effectively lead and motivate others; skills in conflict management techniques.
Experience supervising staff, preferably within a complex organization that includes a diverse range of services (HR, student services, administrative support). Experience working with faculty.
Strong interpersonal skills, equity-oriented mindset and desire to work with diverse populations.
Bachelor's degree in related area and / or equivalent experience / training.
Familiarity with staff and academic personnel policy and procedures.
Familiarity with student services.
Advanced knowledge of or ability to quickly learn UC policies, procedures, and practices.
Experience in short and long term financial planning.
Experience managing a TAS budget to meet multiple and competing needs.
Knowledge of strategy development and implementation, data gathering and analysis approaches, and communication strategies. Background in strategic planning, assessment and project management.
Advanced degree in a related field and/or equivalent experience/training.
Salary & Benefits
Annual salary will be commensurate with experience up to $140,000.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.
Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.
The minimum posting duration for this position is 14 calendar days. The department will not initiate the application review process prior to October 29, 2021.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.