ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Initial Review Date (IRD): 09-27-2021
Dept Marketing Statement The Department of Performance, Play & Design offers undergraduate bachelor's degrees in Theater Arts and Art: Games & Playable Media, degree minors in Theater Arts and Dance and a graduate Master of Arts in Theater Arts. The department provides technical training, aesthetic development and historical, theoretical and critical studies across all disciplines of Acting, Design, Dramaturgy, Game Design and Playable Media.
This developing student services professional serves as the Programs Coordinator of the Department of Performance, Play & Design. Under the general direction of the PPD Department Manager, the incumbent will provide program coordination and backup advising for the Theater Arts and Arts: Games & Playable Media undergraduate programs including resolving student services-related issues and coordination of a full range of quarterly programmatic needs.
APPOINTMENT INFORMATION Salary Information: Starting at $23.95/hourly. Salary commensurate with skills, qualifications and experience.
Provides foundational advising to frosh and transfer students in all department degrees. Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues. Refers students to non-academic resources as appropriate. Applies articulated courses to program/degree requirements and certifies degree completion. Advises on moderately complicated issues such as multiple degrees, and other complex academic plans. Advises department on scheduling needs for student course progression and requirements completion. Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, Colleges / Schools, transfer center, academic departments, graduate division, etc.).
Course Scheduling: Coordinates the scheduling of all classes each quarter, including large lecture courses and secondary sections. Solicits faculty preferences for time and room features; analyzes time and room assignments for course conflicts and determines class distribution throughout the week, following the Committee for Educational Policy (CEP) guidelines. Uses Google Calendar and the Campus Curriculum and Leave Planning (CCLP) database to prepare course scheduling. Makes classroom and/or time changes as necessary. Monitors enrollments, adjusts enrollment capacities as needed. Reviews and corrects enrollment and instructor data in the Campus Curriculum and Leave Planning (CCLP) database and communicates updates to the Registrar as changes occur.
40% - Program Advising Administration
Evaluations: Manages and processes quarterly on-line course evaluations (instructor and TA evaluations). Sets up student course evaluations/surveys online, notifies faculty when the evaluation system is open for students to submit course evaluations, monitors response rates and archives reports quarterly.
Department Communication: Updates annual revision of the department undergraduate handbooks; designs a range of materials; distributes to prospective and existing students, campus constituents and faculty. Develops and updates other resources including 1) the undergraduate student contents of the department's web page, 2) departmental informational material for departmental, divisional and campus-wide events, 3) major sheets for the Office of Admissions, 4) advising materials for freshman and junior transfer student orientations, 5) communicates program information via email listservs and social media (e.g., Discord, Instagram, Facebook, etc.) and 6) other communications, as assigned.
10% - General Administration
Provides administrative support as needed to the Department Manager and Department Chair. Attends meetings as necessary on behalf of the Department Manager.
Bachelor's degree in related area and / or equivalent experience / training.
Basic knowledge of advising and counseling techniques.
General knowledge of academic programs, courses and majors.
General knowledge of academic policies, procedures, and requirements.
Skills in judgment and decision-making, problem solving.
Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
Strong verbal communication skills, including active listening.
Strong written communication skills.
Multicultural competencies; ability to work with diverse populations.
Ability to multi-task.
Special Conditions Selected candidate will be required to pass a pre-employment criminal history background check.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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