Develops / manages budgets and finances and makes short- and long-term plans for all accounts and for capital improvements; works with Chair, DGS (CMS), DUS (CMS), and Program Director (MAAD) to organize teaching budgets; regularly extracts information from central systems for monthly/quarterly variance analysis and ad hoc reporting; assists select faculty with expense reporting.
Advises students independently about degree requirements, milestones, and other concerns; interprets and enforces degree requirements; annually updates Graduate Student Handbook in consultation with Chair and DGS; keeps graduate student records up-to-date; tracks pedagogical training requirements; maintains departmental wiki; assembles materials for DGS graduate student advising; administers process for graduate milestones; works with faculty reps to plan and implement workshops / job talks for those entering job market; tracks job placement and alumni; provides data and analysis of information as needed.
Manages admissions process; responds to inquiries from prospective students; flags applications which do not meet data-driven and other requirements; manages systems and faculty participating in admissions cycle; creates and/or analyzes reports; assists with planning prospective student campus visits and manages all logistics; develops annual packets to be sent to new students.
Develops and maintains internal / Divisional databases; aids students and faculty in understanding administrative policies, systems, and resources, including financial; helps prepare and submit reports as needed; composes emails and memos on behalf of others (Chair, DGS, DUS); coordinates curricular planning process (annual timeline).
Advises students independently about degree requirements and other concerns, forwarding to Director of Undergraduate Studies as needed; manages shared DUS inbox ([email protected]); tracks degree requirements; manages process for Collegiate honors.
Oversees planning, budget, and execution of annual and ad hoc department events (prospective student weekend, graduate orientation, BA celebration, graduate student conference, annual named lectures); works in collaboration with FSC staff.
Manages faculty hire / renewal / promotion process; responds to all outside inquiries; collaborates with faculty to develop timelines for upcoming / ongoing hire cases; for lecturer hires, well-versed in curricular needs for current / future years; tracks all timelines for OAA reviews / renewals for both CMS and MAAD programs; coordinates logistics for campus visits; assists with integrating new faculty and visitors into university.
Supervises a full-time, shared assistant with the EALC Department; oversees the part-time Media Arts and Design administrator, and works closely with staff in the Film Studies Center; manages shared department inbox ([email protected]); coordinates bi-weekly meetings with CMS, MAAD, and FSC, including the CMS Chair.
Works with various divisional personnel, the College, Registrar, Office of International Affairs, and other University offices to accomplish duties; collaborate with internal department committees as needed; occasional evening / weekend work; other duties as needed.
Analyzes program budgets and recommends or makes budgetary recommendations.
Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
Working knowledge in higher education environment.
Technical Skills or Knowledge:
Experience with routinely used University systems such as Academic Information System, Business Intelligence, General Expense Management System, Financial Accounting System, Business Objects.Knowledge of Mac / PC environment.
Proficient with standard computer programs (MS Office Word, Excel, PowerPoint, standard email and internet applications).
Develop / maintain operating budgets.
Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines;
Work independently, decisively, and with good judgement.
Work alone, as part of a team, and in concert with other offices and campus partners (especially FSC staff).
Maintain confidentiality/discretion at all times.
Attention to detail.
Critical thinking / problem solving / reasoning / decision making skills.
Strong verbal and written communication skills.
High stress, some evening and weekend work, fast-paced environment.
Standard office environment, sit for 2-to-4 hours, lift and/or move objects up to 25 lbs., move around campus, fire safety and evacuation training, other mandated training.
Letter of Interest in this position (required)
List of References Contact Information (3)(required)
Provide a response to this question:Â In what area(s) of the job responsibilities would you require the most training and why?Â Feel free to let us know, also, in which areas you would be strongest and why (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.