University of Minnesota Medical School Office of Diversity, Equity and Inclusion Pipeline & Pathway Program Coordinator - Postbaccalaureate (Postbacc) & BA/MD Joint Admission Scholars (BA/MD JAS) Programs Job Description
8208A1 - Administrative Associate 1
Full-Time (40 hours per week) Pay Range: $19.01 - $28.85 per hour ($39,540 - $60,008 per year equivalent)
Position Summary This position will be responsible for coordinating the University of Minnesota Medical School Office of Diversity Equity and Inclusion (ODEI) Pipeline & Pathway Programs efforts associated with the recruitment, admissions, and retention of a diverse underrepresented student population. The Program Coordinator will be charged with the day to day operations of the Pipeline & Pathway Postbaccalaureate (Postbacc) & BA/MD Joint Admission Scholars (BA/MD JAS) Programs. This person will report directly to the Director of Pipeline & Pathway Programs and Associate Dean of DEI Pipeline & Pathway Programs with focus on coordinating the programmatic and curricular efforts necessary to achieve the missions of the Postbacc and BA/MD JAS programs. The BA/MD JAS program is designed to identify and recruit high potential premedical students from broadly diverse and underrepresented backgrounds who demonstrate a strong early interest in medicine. Being established, the Postbacc program will follow a similar mission with a stronger focus on supporting diverse students taking a non-traditional route to medical school or needing advanced support after receiving a bachelorette degree. Responsibilities of the Coordinator include, but not limited to, program development, assessment, student support, and coordinated programming efforts with the Medical School Office of Diversity, Equity & Inclusion, Office of Admissions, Office of Student Affairs, Center of Multicultural Affairs & Engagement, College of Liberal Arts Admissions and Advising, Pre-Health Student Resource Center among other units, and building a pipeline of future medical students to the University of Minnesota Medical School. Individuals suited for this role should ideally be seeking career growth with high interest in serving diverse underrepresented students, program/organization development, and data management/evaluation.
Essential Duties and Responsibilities: Program Management (40%) Implement and maintain the program's mission, values, guidelines, policies & procedures. Coordinate medical school Office of Diversity, Equity and Inclusion Pipeline & Pathway programming (Postbacc & BA/MD JAS) and pre-med outreach programs focused on increasing the application pool of prospective applicants, and matriculation, to medical school from broadly diverse backgrounds from across the state of Minnesota. Maintain the evaluation, policies, and application processes for programs. Monitor and schedule prospective student pipeline activities to coincide with admissions cycle and ensures that prospective student inquiries are responded to promptly and accurately. Oversee student recruitment events both on and off campus. Develop meetings, workshops, trainings, events, etc. designed to exchange information, promote research objectives, and build internal and external relationships within the Medical School community. Serve on the Pipeline & Pathway Programs administrative team and manage special projects as needed.
Program Operation and Assessment (35%) Manage the day-to-day operations of Pipeline & Pathway Programs in collaboration with the Director of Pipeline & Pathways Programs and Associate Dean of DEI Pipeline & Pathway Programs. Oversee the planning and execution of major Pipeline & Pathways Programs events, initiatives, activities, and workshops throughout the year; Ranging from academic, social, professional, and interpersonal development of scholars. Manage design and development of program databases; compiles & analyzes data; prepares reports assessing the effectiveness and impact of programs. Maintain and organize program files for record keeping and scholar tracking. Manage communication strategies including writing, editing, and rewrites of program materials, workshop announcements, and other electronic/written materials. Update and maintain programs website and other online sites. Monitor fiscal budget plans, grant applications, and prepare department financial documents for internal finance (EFS) processing.
Student Support (25%) Monitor student progression through pipeline from recruitment to medical school application (e.g. evaluate students' curricular plans, improve their academic planning), and development of core competencies for prospective medical students published by the Association of American Medical Colleges (AAMC). Co-advise/coach scholars in Postbacc and BA/MD JAS programs.
All required qualifications must be documented on application materials
Bachelor's Degree, or a combination of education and experience to equal four (4) years
Demonstrated success in advising, mentoring, and/or working with students from diverse underrepresented backgrounds.
Ability to establish and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization.
Ability to use varying styles, approaches, skills and techniques that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Demonstrated ability to take initiative, work independently, set priorities and meet deadlines while handling a wide range of complex program development/administrative projects simultaneously.
Program development experience from the point of idea generation to implementation.
Demonstrated experience with generating, collecting, organizing, presenting and analyzing data.
Excellent communication, interpersonal, and public speaking skills and professional demeanor.
Excellent organization, written and verbal communication skills.
Demonstrated experience with computer software, including Google Suite (Gmail, Calendar, Drive, etc), Microsoft Office Suite (Word, Excel, PowerPoint), and Zoom Cloud Meetings.
Ability to work flexible hours — evenings and weekend shifts for events.
At least two (2) years of experience in college access programs, higher education, K-12 education, or related field
Experience within Medical Education supporting programs for Pre-Medical Students, Medical Students, Residents, and/or Fellows.
Work experience in a medical school admissions or other higher education recruitment office.
Experience counseling students from underserved communities who may be faced with challenging life experiences while pursuing higher education.
Experience working within University of Minnesota systems (i.e. purchasing, website management, etc.).
Familiarity with website development basics (e.g. making updates, routine revision tasks) or capacity to learn. Drupal website design is utilized internally.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.