Advising/Consulting – 25% â— Provides primary program support for 100+ graduate students in the Department of Economics Ph.D. program, directing students to the Director of Graduate Studies (DGS) or their faculty advisor as appropriate. â— Advises current and prospective graduate students on program requirements, milestones and planning strategies, including the application process; registration; funding options (internal and external fellowships and assistantships); non-resident tuition waivers; and health insurance. â— Advises international graduate students on specific needs related to the application process and after admission, including, eligibility requirements by country, visa status, the I-20 and DS-2019 request process, specialized coursework and classroom training, full-time enrollment status and employment letters, travel, CPT/OPT options. Coordinates English proficiency assessments. â— Assists students on factors that affect academic performance. Refers graduate students to health resources as needed (Boynton Health Service, Student Counseling Services, Disability Resource Center, ISSS, etc.) â— Monitors graduate student progress, including via the Graduate Planning and Audit System (GPAS). Initiates contact with students and faculty, bringing concerns to the attention of students, DGS, and faculty advisors as appropriate. â— Assists the DGS in designing advising procedures that ensure consistency and coordination in the advising function. Coordinates advising efforts with the College of Liberal Arts (CLA), the Graduate School, and other University units as necessary.
Program Management – 50% â— Serves as a resource for faculty, staff, and students on graduate program policy, including applicable CLA- and Graduate School-level policies. Coordinates policy evaluation and review as needed, including consultation with students, faculty, departmental administration, and the Graduate School. Initiates and prepares analyses and recommendations on new policy or changes. â— Serves as the primary liaison with the Federal Reserve. Manages the Federal Reserve Research Assistant program. Advises relevant Fed officials on student eligibility, coordinates the applications process, assists with tuition payments, advises on health insurance, and advises on class registration. â— Independently functions as a liaison with relevant academic departments, programs, and units as well as external stakeholders, including International Student and Scholar Services (ISSS), U of MN Graduate Admissions, Graduate Student Services and Progress (GSSP), The Carlson School of Management, the U of MN School of Public Health, the Department of Applied Economics, the Federal Reserve Bank of Minneapolis, and the National Bureau of Economic Research. â— Identifies operational problems and develops solutions. Develops new procedures as appropriate. Searches out and integrates new technologies for the graduate program. â— Manages and oversees for the entire graduate program budget and helps the DGS in allocating funds to each function. Forecasts future spending according to current priorities. â— Manages graduate student fellowships process and funding. Ensures that department fellowships are awarded in compliance with fund guidelines. Assists the DGS in recommending appropriate nominees for University-wide fellowships (DOVE, DDF, IDDF). â— Maintains data on all aspects of the graduate program, including but not limited to applicants, current and former students, graduate student placement and funding commitments. Responds to requests for program information, data, and/or reports as needed â— Manages graduate admissions process, department and Graduate School application requirements; file review; fellowship nominations, letters of offer, rejection or waitlist; recruitment budget; and all inquiries. â— Independently manages the written preliminary examination process. â— Responsible for content on department’s graduate program web and intranet pages, including the graduate student handbook. Drafts reports, complex correspondence and other written materials.
Graduate Program Planning 15% â— Provides projections for graduate student financial support needs, including students needing TA positions, anticipated fellowships, etc. â— Represent the DGS as necessary on committees outside of the department. â— Initiate, manage, and support department wide initiatives. Leads complex projects when needed. â— Assist the outreach coordinator with tracking and engaging graduate program alumni. â— Identifies, recommends, and/or develops recruitment strategies for increasing applicants from underrepresented groups and improving the diversity of the graduate program. â— Reviews best practices of other programs across the University and elsewhere to bring the DGS for consideration.
OTHER – 10% â— Attends and participates in department staff meetings and strategic planning. Coordinates work with other department staff as necessary. â— Attends meetings and participates in the work of the Graduate Program Coordinator (GPC) Network. â— Provides staffing support for conferences and departmental events when needed. â— Other departmental duties as assigned and/or required.
Required Qualifications â— BA/BS or combination of related education and work experience to total four years â— Customer service experience â— Proficiency with Microsoft Word, Microsoft Excel, and Gmail.
Preferred Qualifications â— Demonstrated experience using University systems: PeopleSoft, Reporting Center, Donor Management Systems (DMS), Slate, and CLA workflow systems. â— Experience working with academic programs in a higher education setting â— Experience tracking large amounts of information using database programs â— Comfort working with people from diverse backgrounds and experiences â— Ability to learn new processes and procedures quickly and adapt to changing situations. â— Experience identifying and applying new technologies. â— Proficiency with Google Applications.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.