Career Center

Assistant Vice Chancellor AFSA

THIS IS AN INTERNAL POSITION

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

The Assistant Vice Chancellor (AVC) will work with the vice chancellor to manage the operations of the Office of the Vice Chancellor of Academic, Faculty and Student Affairs (AFSA) and special projects related to the office's and the university's mission and vision. Working intensively with the vice chancellor and collaboratively with the vice chancellor's senior leadership team, the AVC will help coordinate the efforts of the various divisions while helping to maintain transparency and accountability in all matters related to academic, faculty, and student affairs. The AVC will oversee and in many cases co-create processes that ensure the flow of information to all stakeholders and the meeting of internal and external deadlines. The AVC will also oversee central communications. The primary purpose of the position is to enable the vice chancellor to spend more time in strategic conversation and planning with deans, vice chancellors, the chancellor, and the chancellor's cabinet members.

DUTIES AND RESPONSIBILITIES :

1. Manage AFSA special projects & initiatives to ensure they are carried out in a timely & effective manner.
2. Assist with facilitating the campus' strategic planning process & communications relating to that process.
3. Coordinate major initiatives of the VC's office to make sure appropriate units are interacting, sharing needed information, & meeting goals & deadlines.
4. Assist VC & associate/assistant vice chancellors (A/AVC) in the work they do with the UT System office to make sure that information is shared back with each other, the vice chancellor, & other campus decision makers. Manage AFSA special projects & initiatives to ensure they are carried out in a timely & effective manner.
5. Work with the AFSA executive team to coordinate, support, & manage operations to promote the university's strategic goals.
6. Manage office operations to facilitate service to all constituents.
7. Keep the VC informed of initiatives undertaken by the A/AVC.
8. Support & facilitate team building within AFSA.
9. Track & manage impending deadlines on all issues related to academic, faculty, & student affairs.
10. Coordinate search process & hiring of all direct reports to the VC.
11. Advise on policies & procedures that relate to the critical functions of the office.
12. Work with Finance & Administration, HR, & Institutional Effectiveness to provide the AFSA executive team with timely data and strategic insights.
13. Supervise the position of coordinator, marketing & communications.
14. Manage AFSA communications with major stakeholders, including the chancellor's cabinet & the faculty senate.
15. Work with the executive support staff (administrative assistants to the VC, A/AVC) to ensure preparation of relevant documents & briefing material, including speeches, for AFSA internal and external events.
16. Prepare agenda & follow-ups for VC meetings with deans and others.

MINIMUM REQUIREMENTS:

EDUCATION: PhD, EdD, ScD or any equivalent academic doctoral degree or doctoral degree in a health professions discipline. (TRANSCRIPT REQUIRED)

EXPERIENCE: Three (3) years of experience in a highly complex organization such as a university or healthcare institution; leadership and administrative experience or experience coordinating or managing projects in a healthcare setting/discipline. Three (3) year of experience in an academic health science center preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Highly effective organizational, management, administrative, problem solving, & interpersonal skills.
• Excellent communication skills that foster understanding, stakeholder engagement, & commitment to results.
• Ability to organize, direct, and manage teams to ensure peak performance.
• Ability to work under pressure on competing responsibilities with resilience & diplomacy.
• Ability to think & plan strategically.
• Ability to collaborate well with a diverse & broad range of constituencies.
• Ability to work within deadlines.
• Ability to respect confidentiality.
• Ability to exercise sound judgment on complex issues.
• Ability to think creatively & maintain operational agility.
• Ability to share opinions frankly & tactfully.
• Exceptional negotiation skills.

KNOWLEDGE, SKILLS, AND ABILITIES (Preferred)

• In-depth knowledge of shared governance & administrative processes.
• In-depth knowledge of education policy, research, & practice.
• Excellent writing & editing skills.

THIS IS AN INTERNAL POSITION

Applicants should have a demonstrated commitment to and knowledge of equal employment opportunity and affirmative action.

The University of Tennessee Health Science Center is the flagship statewide, public, academic health institution in Tennessee. Founded in 1911, the mission of the University of Tennessee Health Science Center is to improve the health and well-being of Tennesseans and the global community by fostering integrated, collaborative, and inclusive education, research, scientific discovery, clinical care, and public service. Employing more than 4,600 people on its faculty, staff, and not-for-profit corporation faculty practice groups, and with more than 3,200 students across the state, UTHSC contributes $4 billion to the economy of Tennessee.

Part of the University of Tennessee System, the Health Science Center is headquartered in Memphis and includes all six of UT's doctoral-degree-granting health science colleges -- Medicine, Dentistry, Pharmacy, Nursing, Graduate Health Sciences, and Health Professions. UTHSC spans the state with its four major, regional clinical health science locations in Memphis, Knoxville, Chattanooga, and Nashville, as well as more than 100 clinical education sites across Tennessee. UTHSC is the largest educator of health care professionals in the state and operates the state's largest residency and fellowship advanced training programs.

Located in West Tennessee on the banks of the Mississippi River, Memphis is the second-largest city in the state and among the largest cities in the Southeast. The Greater Memphis metropolitan area has more than 1.3 million residents, and the city ranks among those with the lowest cost of living in the country. It is home to a vibrant restaurant scene, a revitalized Downtown, the Midtown Arts District, many scenic neighborhoods, an active medical district, and a burgeoning airport in the midst of a $214 million modernization.

Memphis boasts attractions, including Elvis Presley's Graceland, the Memphis Grizzlies, historic Beale Street, the National Civil Rights Museum, the second-largest urban county park in the United States, and the Memphis in May World Championship Barbecue Cooking Contest.