Who We Are We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
Serving a highly diverse student body ( click here for more information).
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher) in Business or related field. Three (3) years of full time experience in a financial setting. Experience with forecasting, projections, budget analysis and trends. Experience with Excel to include pivot tables and/or advanced formulas. Experience with Google applications and/or Microsoft Office programs.
Preferred Qualifications: Master's degree (foreign equivalent or higher) in Business or related field. Additional (4+) years of full time experience in a financial setting. Experience working in a higher education setting. Experience using Stony Brook and/or SUNY software programs (i.e. SUNY BI, SBU Reporting, CBM). Experience working with various funding sources and/or procurement systems. Experience working with diverse populations of students, staff, and faculty. Supervisory experience.
Brief Description of Duties: The Senior Financial Analyst reports to the Senior Director of Business Operations. This position is responsible for supporting the Vice President of Student Affairs and the senior leadership team with a variety of financial activities including budgeting, forecasting, building financial models, assisting with financial planning, performing research and analysis, preparing reports, and assisting with fiscal year end processes. Additionally, the incumbent is responsible for various finance and budget initiatives that support the division as well as assisting with the annual operating budget development process. Incumbent must have excellent analytical and organizational skills.
Assist with the allocation of budgeted costs to each department based on logical and defensible distribution methodologies. Responsible for preparing Form 1 Budget which includes the input of the approved Student Affairs budgeted allocation request into the Campus Budgeting Module (CBM). Reconcile the submitted annual budget to the SUNY BI reporting system. Manage and prepare all budget presentation material to be reviewed and presented by leadership team. Prepare ad hoc schedules to assist with the budgeting process. Prepare monthly account reconciliations by department of submitted budget to SUNY Accounting systems and monitor/track allocation, expenditure and encumbrance levels to ensure adequate funding while identifying any anomalies. Monitor and project Personnel Services, Student Assistant expenses, and OTPS funding and expenditures.
Analysis and Administration
Assist the Director of Business Operations with various financial reports sent out by SUNY or other University departments and conduct comprehensive analyses to ensure financial data integrity. Research any discrepancies in a timely manner. Review annual encumbrances by contract to ensure appropriate funding levels. Perform quarterly review and final condition of account balances by department. Project student employment and OTPS during the mid-year review. Research significant variances with the divisional financial stakeholders. Manage the monthly calculation of estimated revenues, receipts and expenditures by cost center and object of expense. Provide special research and analysis on items of interest to the Vice President and Director. Reconcile individual budgets within Student Health, Wellness and Prevention Services; Career Center; Community Standards; and Student Life.
Revenue and Fee Analysis
Assist with financial analysis related to Income Fund Reimbursement (IFR) and broad based fees. Prepare materials for budget presentations. Reconcile expenditures in the IFR accounts and forecast balances to ensure adequate funding levels for projects and renovations. Update and reconcile project accounts. Oversee the rate review process in setting fee projections and forecast models.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes "continuously require all personnel to be fully vaccinated against COVID-19," Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number: 2104093
Official Job Title: Assistant for University Financial Analysis
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Vice President for Student Affairs
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.