The Undergraduate Advising Coordinator is a full-time staff position within the Office of Academic Advising, supporting the Director of Academic Advising and the division of Student Affairs. The Coordinator will support everyday operations of the office and will follow all policies and procedures outlined by the Director and the department.
Meet with drop-in students to answer their questions, sign off on forms, and provide general academic guidance in consideration of their educational goals.
Document interactions with students as appropriate using the Starfish Retention platform.
Provide in-person, online, and pre-recorded training and workshops to faculty advisors and academic coaches on best practices in advising students.
Support faculty advisors through providing them accurate information on institutional policies, procedures, resources, and programs, as well as through hosting various group and 1-on-1 training opportunities.
Help set-up and run group advising sessions with program directors and faculty advisors in each major.
Use Informer and Excel to consolidate and analyze data that can inform future academic advising practices.
Work with ITS and Marketing & Communications to keep the Academic Advising website up-to-date with accurate and timely information.
Regularly update advising materials and forms (paper and online) including CORE requirements, change of major forms, etc.
Coordinate with program directors to create and update Eight-Semester Plans for each major.
Participate in college-wide events as appropriate, including Open Houses, Admitted Students Days, Commencement, and Orientation.
Represent the Office of Academic Advising on committees as requested (e.g., Case Management).
Assist in the development and execution of the Majors and Minors Fair each spring semester.
Manage summer Advising and Course Selection process, managing data on the back end, setting up appointment structure, and helping manage the placement test Moodle site.
Develop and document current processes in Academic Advising, including the Academic Standing Report at the end of each Fall and Spring semester, used to provide policy-based recommendations to students who receive below a 2.0 term or cumulative GPA.
Engage in relevant professional development opportunities offered by NACADA, Regis, and other organizations.
Perform other related tasks as required by the Director of Academic Advising.
Bachelor’s degree required.
Demonstrated experience or interest in helping students in higher education.
Proficient in Microsoft Word, Excel, and PowerPoint.
Experience in Adobe Photoshop and Premiere a plus.
Proven experience in organizing and managing projects and people.
Excellent written and oral communication skills.
Ability to work with a diverse population of colleagues and students.
A positive attitude, flexibility, and open-mindedness.
Demonstrated ability to prepare quality written work.
Ability to manage time effectively while balancing multiple tasks and maintaining meticulous attention to detail.
Demonstrated problem-solving skills.
Ability to complete all required tasks in a timely fashion and meet deadlines.
Ability to uphold the University’s commitment to inclusive excellence in a diverse educational community.
Ability to work autonomously and as a team member.
Consideration of issues of diversity in all work performed in this role.
Adherence to strict confidentiality and other ethical standards, especially as outlined by federal and state regulations.
Follow all procedures, policies, and rules for the department and Regis College.
Respond to questions and concerns efficiently.
Working Conditions/Physical Demands
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc.
Must be able to operate basic computer equipment, like using a mouse, keyboard, and webcam.
May involve occasional attendance at evening or weekend meetings.
Most time in the position is spent in a normal office setting.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
In employment, as in education, Regis College is committed to equal opportunity and affirmative action. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.
Rooted in the Catholic intellectual tradition and inspired by the social justice values of our founders, the Sisters of St. Joseph of Boston, Regis College is a welcoming and inclusive community. We are called to provide access to an academically rigorous education through innovative learning opportunities and collaborative engagement at all degree levels. We educate the whole person, preparing our students to pursue excellence, to become change agents in their own communities, and to serve and lead as advocates for a more just and compassionate global society.