Housing Operations Coordinator - Simmons University
Location: Boston, Massachusetts
Internal Number: 8235
Position SummaryThe Office of Residence Life plays a vital role in the success of Simmons University and its students by providing quality facilities, services, and programs that contribute to the mission of the University. Our comprehensive student-centered residential program houses over 900 students. We offer our students an array of housing options to enhance their learning experience, including Theme Communities. The Housing Operations Coordinator (HOC) is responsible for managing housing operations for the residential student population. This position also processes purchase requests, submits payments to internal and external vendors, and assists in maintaining budget records for the Office of Residence Life. The HOC will supervise a Graduate Coordinator and five Office Assistants. Job DutiesSupervise and evaluate Graduate Coordinator and Office Assistants;Oversee the housing application, housing selection, housing assignment, and contract release processes;Process housing applications and deposits for new and continuing students, including meal plans;Manage the assignment of all on-campus housing spaces for residence halls;Process housing accommodation requests approved through the Office of Accessibility Services;Facilitate room changes throughout the year in collaboration with the Area Coordinators;Conduct the occupancy verification process for fall and spring semester;Create and distribute occupancy reports;Work in collaboration with Information Technology and StarCare on troubleshooting, generating reports, and setup and maintenance of StarRez;Send communications to students about planned or emergency facilities work needing to be done in or near the residence halls;Maintain timely and accurate content on the Office of Residence Life webpages;Partner with Communications staff members to send housing information to students and families via social media and other formal communication channels;Respond to student and family concerns regarding housing assignment, meal plan and billing questions and concerns;Assist with fall and spring student move-in and move-out of the residence halls;Coordinate the early arrival process for students who need to return to campus prior to the halls officially opening each semester;Maintain the residence hall room key inventory;Manage purchasing, payment and reconciling processes connected to Residence Life budget;Assist in the assessment of Residence Life programs, process and initiatives;Participate in the recruitment and selection of all levels of staff in the department;Participate in training for professional, graduate and student staff;Serve, as a representative of the Residence Life department, on division and university-wide committees;Participate in presentations and panel discussions for Admissions events;Collaborate with other university offices, such as Facilities, C&W (Custodial), Student Financial Services, Dining, Office of Accessibility Services, Center for Global Education, Spiritual Life, and Athletics;Assist the Director of Residence Life with projects, assignments and tasks as assigned.Knowledge, Skills and Abilities Required Master?s degree in College Student Personnel, Higher Education, Counseling or a related field;A minimum of 1 year graduate or postgraduate Residence Life experience;Experience working with and addressing the needs of diverse communities;Demonstrated commitment to student development, persistence and success;Knowledge of quality customer service practices and specifically how to successfully address student and parent concerns;Knowledge of StarRez or other similar housing database software programs;Excellent communication (written and verbal), interpersonal skills and attention to detail;Demonstrated understanding of the educational environment at a diverse, private, urban institution;Ability to exercise considerable judgement and discretion in establishing and maintaining good working relationships;Ability to demonstrate a commitment to service excellence embodying Simmon?s core values, mission, and vision in every aspect of the role working with students, faculty, staff, and visitors;A positive and professional demeanor is expected;Demonstrated proficiency in Microsoft Office Suite including Word, Excel, and Outlook. Position Details: This is a full-time 12-month position with an option for partial remote work.Required Application Materials:ResumeCover LetterSalary GradeH05Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Bostons academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Design...: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/