Admissions Coordinator

Primary Purpose:
Under the supervision of the Assistant Dean of Admissions, Student Affairs, and Diversity, the admissions coordinator will be responsible for admissions-related duties, activities, initiatives, and programming for the dental school's academic programs.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions:

• Advise, communicate with and provide information to prospective students / dental applicants regarding admissions questions, requirements, admissibility, transferability of credit, the status of application materials, general school information, and strengthening applicant preparation.
• Review, evaluate, and score DDS and IDS applications to determine eligibility for interview and admission consideration.
• Maintain application processing, applicant statuses, applicant tracking, file review/assignments on admissions application programs.
• Review and approve criminal background check reports of incoming/admitted students.
• Train faculty, staff and student admissions committee members/ambassadors on admissions interviews, and admissions/application portals and systems.
• Manage admissions interview days and pre-dental club and organization campus visits, including tours and admissions presentations; Present and conduct school tours for prospective students, applicants, visitors, and pre-dental groups.
• Coordinate and participate in on- and off-campus pre-dental enrichment, recruitment and outreach events (e.g., Summer High School Institute, Impressions Day, and Pre-Clinical Simulation Course), activities, and fairs; present and provide information about the school and admissions procedures through info sessions conducted in-person and online.
• Maintain database: national pre-dental, -health, -hygiene advisors, clubs and organizations contacts; develop and maintain relationships with pre-dental/-health counselors, and advisor contacts at high schools, colleges, and universities.
• Coordinate development, production, ordering and distribution of admissions marketing materials, including powerpoint presentations, newsletters, brochures, as well as merchandise for recruitment fairs and distribution to pre-dental advisors and students.
• Assist Student Affairs and other departments with coordination of school-sponsored events, activities and programs including:
  • 1st and 2nd year class retreats
  • Matriculation Week
  • Asilomar conference
  • Dugoni Discovery Day
  • Provide department administrative support:
  • Ensure appropriate contracts and certificate of insurance are obtained and reviewed by administration for events
  • Annual Admissions Committee meeting
  • Monitor and update department Outlook calendar
  • Process and prepare: invoices for payment, requisitions, purchase orders, budget transfers, reimbursements, and staff/student travel requests
  
  
  
• Manage the Office of Admissions' social media platforms; create content; moderate user-generated content; collaborate with other departments for social media initiatives.
• Create, distribute and prepare online admissions surveys; assist with survey data/outcomes collection, organization, distribution, and analysis.
• Update and maintain admissions-related webpages and school information on organized dental organization directories.
• Provide coverage for admissions/student services staff as necessary.
• Perform all other duties as assigned by Assistant Dean of Admissions, Student Affairs,
• and Diversity.

Minimum Qualifications:
Knowledge of:

• Student admissions procedures and protocol.
• Intermediate knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Principles of business letter/report writing.

Experience:

• Minimum three years of experience with graduate program admissions/student services or higher education.

Education:

• High school diploma or equivalent.

Other Requirements:

• Position is full-time, 7.5 hours per day, 5 days per week.
• Position requires approximately 25-30% travel
• Occasional weekend or evening assignments may occur during various school events.
• Position requires valid California Class C driver's license.
• Requires ability to drive on university business; must meet and maintain automotive insurability requirements as defined by the university's fleet safety rules.

Preferred Qualifications:
Knowledge of:

• Banner, Qualtrics, Outlook, and WebAdMIT highly desirable.

Ability to:

• Accurately communicate admissions requirements, processes, and protocol.
• Communicate effectively with students, faculty, staff, and public.
• Effectively manage multiple projects and assignments and meet deadlines.
• Respond to last minute changes appropriately and professionally.
• Work independently and in a team environment.
• Maintain confidentiality of information.
• Compose/edit professional business letters and reports.
• Follow instructions.
• Project a helpful, caring demeanor.
• Provide excellent customer service to all constituencies.

Experience:

• Experience in an educational institution in admissions, student services, or academic affairs is helpful.
• Experience with admission-management software/centralized application services (WebAdMIT and Slate) helpful.
• Experience in public speaking, including delivering presentations and facilitating and participating in panel discussions.

Education:

• Bachelor's degree preferred.

Other:

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.

• Work performed is primarily general office/administrative with frequent use of computer
• keyboard, mouse, and telephone.
• Occasional standing, walking, bending, and reaching.
• Occasional lifting of up to 25 lbs should be anticipated.

Hiring Range: 33.26

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit https://pacific.peopleadmin.com/postings/29092

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.








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