The Weinberg College of Arts and Sciences’ Dean’s Office seeks a detail-oriented administrator to support the recruitment and administration of non-continuing faculty as well as the onboarding of all faculty. The Program Assistant is responsible for all short-term faculty appointments in The College and courtesy appointments for The Family Institute. The Program Assistant is an integral member of the Faculty Affairs team and provides critical support to College leadership, including the Dean, Associate Deans, and Department Chairs.
Coordinates a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) &/or dept's multiple calendars & events. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.
Documents & Databases
Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.
Assists Director with faculty commitment tracking and update resources annually.
Assists Associate Director with annual departmental course planning.
Oversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective.
Organizes information in ways that promotes & encourages use of site.
Update new faculty website annually.
Update faculty committee information annually.
Gathers information regarding programs, events, etc.
Creates, writes, edits, posts monitors content of Faculty Affairs information on website.
Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
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