Career Center

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80+ buildings on the Bloomington campus.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. [For full diversity statement, click here or go here]

More information about the College of Arts and Sciences at Indiana University may be found here.

Department Specific Responsibilities

• Provides extensive administrative support for the College's Recruiting Office and works closely with the admission process.
• Serves as a resource to answer prospective students' and parent' questions, planning on- and off-campus events related to recruiting prospective students, managing customized prospective student visits, and assisting with admission and scholarship communication and administration.
• Maintains information sessions and event schedules, booking staff meetings, preparing documents and presentations, and providing support in an office where customer service skills are essential.
• Responsible for critical daily office operations, including initiating and maintaining essential student coding for incoming students and College scholarship recipients, ensuring data is accurate, complete, and up-to-date.
• Assists in processing scholarship award and renewal communication.

General Responsibilities

• Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
• Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
• Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources.
• Schedules and oversees any applicant interviews.
• Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
• Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
• Counsels potential students regarding courses and grades required for admission.
• May supervise temporary staff in the admissions office; monitors and evaluates job performance.
• Maintains files and databases on students admitted into the school; generates reports based on this information.
• May take on escalated and complex issues; may provide guidance to other admissions staff.

EDUCATION

Required

• High school diploma or GED

WORK EXPERIENCE

Required

• 4 years office or related experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
• Commitment to working with people of diverse backgrounds

Preferred

• Ability to prioritize in a fast-paced office environment.
• Excellent planning, problem-solving, written and oral communication skills.
• Strong organizational skills and high level of accuracy in record keeping.
• Ability to provide memorable customer service, maintain confidentiality of student records, and facilitate routine communications with a high level of precision.
• Teamwork skills.
• Proficiency in Word, Excel, and Outlook is necessary
• Knowledge of the university's student information systems and administrative systems along with a passion for learning more about the value of a liberal arts education.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$40,000 - $42,000 Annually

Career Level: Mastery

FLSA: Nonexempt

Job Function: Student Services

Job Family: Admissions & Recruitment

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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