Applicants must include a resume and cover letter as part of their application process for consideration.
This position is hybrid eligible with 3x/week onsite.
Department Summary
The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with more than 4,700 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students. Position Summary
Under the general supervision of the Graduate Advising Supervisor, the incumbent serves as the Graduate Student and Admissions Advisor for the Department of Psychology's Ph.D. program. Primary responsibilities will involve coordinating the recruitment and admission process and serving as the primary contact for all prospective graduate students and their admissions related inquiries. Responsible for the articulation of UCLA-wide and degree-specific admissions requirements; coordinating the processing of graduate admissions applications and the application review process; and developing and maintaining the graduate admissions database using database management software; and assisting with recruitment and outreach events. The Advisor will facilitate the transition of entering students into graduate programs; take a lead role in coordinating new graduate student events, including campus-wide and department-specific graduate student orientation programs and workshops. Also responsible for processing first year funding for entering students using funds from multiple sources. The Advisor provides staff support to faculty committees responsible for admissions, recruitment, diversity issues, and awards. Coordinates the conference travel and recruitment reimbursement process. The Advisor also assists with student services programming and functions, including graduate student workshops; the awards application process; commencement ceremony; compiling and sending announcements. The Coordinator will supervise a work study student.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
Excellent communication skills, both written and oral, to clearly, concisely and diplomatically relate complex information to students, groups, faculty and staff. (Required)
Demonstrated proficiency and ability to use computer software programs including word processing, spreadsheets and database programs. Computing skills sufficient to create and maintain databases and other systems to streamline procedures. (Required)
Detailed working knowledge of University policies and procedures, especially as they pertain to the: Division of Graduate Education, Dean's Office, Registrar's Office, Housing, Dashew and Events Office.Knowledge of graduate programs in psychology and related fields at other institutions in Southern California and the United States for the purpose of making appropriate referrals.Project coordination experience communicating goals, objectives, deliverables, information, and deadlines to team members in a systematic and efficient manner. (Preferred)
Ability to interpret, explain and implement Department and University policy and regulations, including knowledge of campus policies and procedures. (Required)
The ability and sensitivity to employ fundamental counseling techniques to assist students in clarifying, establishing and attaining academic goals through conveying accurate knowledge of Department and University requirements, procedures and policies. (Required)
Skill in interacting with persons of various socio-cultural, economic and educational backgrounds for the purposes of advising students, promoting the graduate program and elaborating its requirements and admissions procedures. (Required)
The ability and sensitivity to employ fundamental counseling techniques to assist students in clarifying, establishing and attaining academic goals through conveying accurate knowledge of Department and University requirements, procedures, and policies - Skill in listening perceptively and conveying awareness. (Required)
Ability to recognize and analyze problems, propose solutions, make recommendations, reach consensus and take action. (Required)
Interpersonal skill to establish and maintain cooperative relationships with faculty, administrators, students, staff and visitors in order to maintain a harmonious and productive work environment as well as to work and collaborate as a team. (Required)
Ability to plan, organize and implement small and large projects and events involving multiple tasks and priorities, showing attention to detail and ability to complete tasks free of errors. (Required)
Ability to work in an environment of constant interruptions and remain friendly and helpful. (Required)
Skill in working independently and following through on assignments with minimal supervision to make independent judgments and decisions, and to discern when action of higher level is required; prioritizing assignments and completing work in a timely manner. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in related area and/or equivalent experience/training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
