Student Engagement Operations Professional - 35544 University Staff Student Engagement Operations Professional Student Life and Leadership Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!
Who We Are
The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Student Engagement Operations Professional to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery--a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.Salary Range: $ 44,000 - $51,856 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions. Work Location: The work location for this position is on-site/hybrid eligible. Benefits at a Glance At UCCS, our employees are our most valued asset. We're proud to offer: - Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
- Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
- Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
- Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
- Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
- Want to know your total compensation? Use our calculator to get the complete picture!
Summary The Student Engagement Operations Professional provides administrative, marketing, and financial support functions for all units within the Department of Student Life and Leadership. The position prioritizes tasks and provides information and interpretation by phone, in writing, or in person to students, faculty, staff and the public concerning the Department of Student Life and Leadership and helps identify and resolve problems regarding the above. Evening and weekend work required as needed. The position is a department and campus resource and must be able to research correct answers to questions and provide accurate information to staff, students, and outside constituents.
In addition to working with all Student Life and Leadership staff, this position will maintain close connections with the Enrollment Management and Student Affairs Finance and Human Resources teams. This position also interacts extensively with the broader campus community and non-campus parties through billing and invoicing responsibilities. Essential Functions The duties and responsibilities of the position include, but are not limited to: Budget/Financial Duties: - Assist Director of Student Engagement to create budget plan for each academic year for the Student Government Association, the Student Media Advisory Board, and the Student Life Department.
- Assist Associate Director of Student Engagement with processing student club finances, procurement, purchasing, and expense reports.
- Perform quarterly audits of speedtypes for the Director of Student Engagement and create journal entries and cash transfers as needed.
- Assist Director of Student Engagement with the annual reserve spending plan for the Student Government Association, Student Media Advisory Board, and Student Life and Leadership Department in conjunction with the Student Life and Leadership Team.
- Utilize PeopleSoft Finance, CU Marketplace, and Concur to complete the following: pay invoices; research and resolve billing problems; prepare POs, SPOs, expense vouchers, travel arrangements, contracts and cash receipts for the Student Life and Leadership Department.
- Train new/current staff members to adhere to all UCCS financial policies, procurement guidelines, CU System deadlines, and act as point of contact for any financial questions for the department.
- Process year end budget journals and actual journal entries for all club, Student Life and Leadership, Student Government, and Student Media speedtypes for year-end close.
- Provide support for all contract processing and documentation.
HR/Supervisor Duties: - Act as HR Liaison for the department as it pertains to all hiring, termination, and promotion documents for student and professional staff members.
- Provide administrative support for all department hiring committees.
- Prepare and update student employment records for Student Life and Leadership, Student Government Association, and Student Media throughout the year for end of year audits.
- Assist department supervisors with onboarding student employees as needed.
- Upload timesheets to CU-Time every pay period for Student Life and Leadership, Student Government, and Student Media student staff members.
- Oversee student staff financial team and focus on implementing new financial processes that improve the student club/organization experience.
- Work with Student Life and Leadership staff to implement student staff expectations, work standards, and a student focused approach to programs.
- Process all Student Government Recognition stipends at the end of each semester for each student government member.
Other Duties: - Provide general administrative support for Student Life and Leadership staff, as well as Student Media, and the Student Government Association for purchases, office supplies, equipment, licensing, and furniture as needed.
- Assist Senior Director of Student Life, Leadership, and Assessment with several annual programs -providing support with administrative tasks and logistics.
- Work with Event Services to update KX system with speedtypes for all club, Student Life and Leadership, Student Media, and Student Government event charges.
- Prepare agendas for and take minutes at Student Life and Leadership meetings and Student Media Advisory Board meetings.
- Assist Student Life and Leadership leaders with scheduling meetings and other calendar items as needed.
- Oversee the Student Life & Leadership website--ensuring timely updating, accuracy, and ongoing maintenance.
- Serve as the primary point of contact for matters related to marketing and the student engagement platform, Mountain Lion Connect.
This position must also have: - Ability to work collaboratively within a shared governance community.
- Passionate about working collaboratively and in-person with college students, staff, faculty, and the community.
- Ability to work collaboratively with a diverse faculty, staff, and student population.
- Excellent time management and organizational skills.
- Excellent customer service skills.
- Ability to work in a fast-paced environment and manage multiple projects.
- Ability to manage complex issues.
- Ability to prioritize tasks and be highly detail oriented.
- Experience with computer systems and processes.
- Ability to act independently and exercise appropriate initiative to achieve organizational goals and objectives.
- Excellent written and oral communication skills.
- Effective analytical and problem-solving skills.
- Interpersonal skills (flexibility, adaptability, integrity).
- Ability to maintain confidentiality.
Tentative Search Timeline - Priority will be given to applications submitted by: January 6th, 2025.
- Potential interview dates: January 13th, 2025 - January 22nd, 2025.
- Potential start date: February 3rd, 2025.
Applicants must meet minimum qualifications at the time of hire.
- Must have a Bachelor's degree or higher from an accredited institution of higher education to qualify for the position.
- Administrative service experience is required.
- Experience working with students, staff, and faculty within the setting of higher education is preferred.
- Highly qualified candidates will have experience working with budgets, accounting, and procurement.
- Marketing experience is a plus.
- Website and social media experience.
- Experience with PeopleSoft, CU Marketplace, and CONCUR in processing, tracking, and managing purchase orders, payments, travel vouchers, and invoices.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices. Special Instructions to Applicants: * Applications submitted by January 6th, 2025 will receive full consideration. * Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 35544).* Official transcripts will be required upon hire.* Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact.The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position.If you are considering hiring an international candidate: The successful candidate must provide proof of eligibility to work in the United States upon hire. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting.To apply, please submit the following application materials to this posting.1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time.2. A cover letter that specifically addresses the job requirements and outlines qualifications.When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials. : Business Services : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40236 - VCEMSA-Student Life Operating : Full-time : Dec 19, 2024 : Ongoing Posting Contact Name: Seth Taylor Posting Contact Email: staylo28@uccs.edu Position Number: 00419113 | |
