Administrative Officer

About the Opportunity

About the College of Arts, Media and Design

We are a vibrant community of creators, designers, technologists, and communicators applying creativity across disciplines and harnessing emerging technologies to advance human potential and solve the challenges of the future.

Powered by experience-driven teaching, learning and research, CAMD demonstrates that the fields of design, communication, media, and the arts are crucial to the human experience, society, and the development of technology. We empower the next generations of students, researchers, and creative practitioners to create the future by sparking their innovative, creative, curious, and entrepreneurial spirit.

About the Opportunity

Administrative Officers within the College of Arts, Media and Design work as part of a distributed shared service model; working closely in collaboration with academic departments and each other, as well as centralized divisions such as Human Resources, ITS, Finance, Research Grants and Administration, Research and Teaching labs, Events, Marketing, and Graduate programs for the college. This model aims to improve efficiency, provide cross training opportunities, and share resources.

Under the supervision of the Director of the School of Architecture, the Administrative Officer, Architecture will work collaboratively with the Administrative Officer(s), Art + Design to provide an advanced level of administrative support to department faculty, staff and students within both departments, under a minimal level of supervision. Administrative Officers work collaboratively to support multiple departments, in a distributed shared service model. Each academic department has its own unique needs and requirements; as such, the Administrative Officer works closely with Department Chairs and Directors to understand specific needs and tailor support accordingly.

The Administrative Officer manages the daily operations and administrative support for the School of Architecture, ensuring the efficiency of office functions and departmental activities. This includes coordinating meeting logistics, maintaining office supplies and equipment, resolving technical issues, and providing frontline operations support. The role also oversees departmental administration tasks such as budget management, curricular and enrollment processes, part-time faculty appointments, and departmental events. Additionally, the Administrative Officer acts as a point of contact for faculty, staff, and students, delivering tailored support based on department needs.

In collaboration with other Administrative Officers, the role includes responsibilities for graduate program support, such as recruitment, admissions, and student services for the M.ARCH and MDES programs, as well as long-term planning and accreditation preparations. The Administrative Officer also contributes to shared service initiatives across the College of Arts, Media, and Design, developing standardized procedures, implementing data management practices, and providing cross-departmental support. Administrative tasks include executive-level support for department directors, managing calendars, documenting processes, and preparing reports. This collaborative and dynamic role is integral to supporting both department-specific and college-wide goals.

Qualifications

• Advanced level of skill required to create documents (e.g., communications, exhibits, spreadsheets, etc.) for presentations and ad hoc reports, update various online tools, and manage special projects.
  
• Applies analytical skills and business knowledge to perform tasks that are varied and may be somewhat complex at times.
  
• Demonstrated ability to manage competing priorities, make sound decisions and work with minimal direction. Initiative, persistence, and business acumen.
  
• High level of organizational skills, attention to detail, diplomacy, customer service with a demonstrated ability to simultaneously handle multiple tasks.
  
• Must be able to handle sensitive material, maintain the highest level of confidentiality, set priorities and work independently and as part of a team.
  
• High level of proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint and Outlook.
  
• Excellent interpersonal and communication skills required.
  
• Individuals will work with limited supervision.
  
• Skills and knowledge are typically through a bachelor's degree or equivalent and at least 1-3 years' relevant experience.
  

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Administrative-Officer_R130449







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