Pittsburgh, Pennsylvania
Goleta, California
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Seaside, California
Baton Rouge, Louisiana
Greeley, Colorado
United States - Nationwide
San Diego, California
Boston, Massachusetts
San Diego, California
Posted: 26-Nov-24
Location: Pittsburgh, Pennsylvania
Salary: Commensurate with experience
Employment Type:
Organization Type:
Required Education:
Internal Number: 101013
POSITION SUMMARY:
This position reports to the Director of Enrollment Systems and supports the administrative functions within Enrollment Management. This employee will be expected to perform a number of vital roles based on the undergraduate and graduate admission cycle. Tasks will include, but are not limited to, managing the application and admission credential process for undergraduate admissions, graduate admissions, and financial aid, mail receipt and sorting and handling and optimizing the daily flow of queries, reports, and data entry. This individual is the point person for Slate scanning and index training and coordinates work for one-two full-time employees. This individual is also responsible for the performance of advanced assignments and special projects in support of the Enrollment Management Group. Administrative work requiring initiative and independent judgement. Maintenance of confidential information while ensuring the efficient operation of the office of Enrollment Management.
DUTIES AND RESPONSIBILITIES:
Manages the daily flow of the Undergraduate Admissions application processing area ensuring that all necessary queries, reports, documentation scanning & indexing and postal mail are distributed and attended to for preparation of application review and maintenance through the Customer Relationship Management (CRM), Slate, and Banner, ensuring the confidentiality and accuracy of all data entry information processed. Assists daily mail when necessary. Support the pursuit of operational excellence in all areas of Enrollment Management. Administrative work requiring initiative and independent judgement. Maintenance of confidential information while ensuring the efficient operation of the office of Enrollment Management.
Assists with testing Banner software upgrades from CTS, SAGE in Financial Aid and is point person for Slate scanning and index training.
Assists with the optimization and administration of the enrollment systems, including, but not limited to Technolutions Slate and Ellucian Banner.
Supervises and assigns work and completes performance evaluations for full-time Enrollment Systems Specialists and Operations student employees.
Organizes the receipt and review of academic credentials for admission applicants. Enters inquiry and application data, scans and indexes confidential materials through the systems, ensuring the confidentiality and accuracy of all data entry information processed for admissions. Works to bring applications to completion by coordinating the receipt of academic credentials through communication with prospective students, parents and high school counselors. Ensures data uploads are completed successfully in a timely manner.
Provides assistance with inquiry and application data entry and related tasks for graduate admissions and financial aid.
Supports operational and processing effectiveness for the entire enrollment division (UG admissions, Graduate Enrollment Services, Financial Aid, Enrollment Marketing and Communications, Military and Veterans, and Guest Services)
Participates in various admissions events (i.e., DUQ Days, Accepted Student Days, etc.)
Supervises the work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments, but does not have responsibility for making these decisions.
Ensures application updates are made semi-annually in partnership with all current vendors and partners.
Serves as back-up point of contact for systems related concerns across EMG.
Performs other related duties as assigned to support the functions of a dynamic, team-oriented environment.
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree of an accredited institution.
Minimum 1 year of experience in admissions or student services at the college/university level or closely related environment dealing with the public.
Preferred qualifications:
3-5 years of work- related experience.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Strong communication skills, both oral and written
Attention to detail and accuracy while multi-tasking
Strong organization skills
Knowledge of PC and Microsoft Office Software; familiarity with Slate and Banner preferred
Data entry, scanning and indexing
Ability to make decisions in accordance with established policies
Ability to be proactive, strategic and deadline-oriented in a complex organization
Professional demeanor with the ability to deal with people in a courteous and tactful manner regardless of circumstances
Ability to work overtime and some weekends during Enrollment Management peak periods
Motivation to work harmoniously with a diverse group of highly qualified team members
Ability to establish and maintain effective working relationships with the University Community.
Ability to exceed recruitment goals, facilitate staff development opportunities, exhibit teamwork, model analytical & critical thinking, engage in creative problem solving and demonstrate high levels of time management and organizational skills.
Ability to work with diverse populations and sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.