Job Description:

• Travels and recruits as needed, assisting with planning and delivering public presentations, special events, and other recruitment activities. Advises prospective students, applicants, and admitted students on the admissions processes, policies, and procedures. Establishes and executes programs for gathering leads for recruiting students.
• Under the direction of the Dean of Students and in collaboration with the Associate Dean of Students, creates an annual recruiting plan.
• Conducts recruiting outreach, including in-person and virtual opportunities. Hosts webinars, information sessions, college visits, regional and national event programming, special recruiting events, and other recruitment activities.
• May also work independently to expand outreach to undergraduate campuses expanding engagement with undergraduate students around to foster early promotion of PMEâ™s graduate school program opportunities.
• Manages and tracks all graduate student funding, PhD stipend payments, financial aid, tuition- and fee-related matters, TA appointments, fellowships, and internship participation and approval. Troubleshoots student funding-related questions and issues with the PME DOS office, PME Human Resources, PME Finance, UChicagoGRAD, Bursar, University Payroll, Student Employment, and PME academic program administrators.
• Under the supervision of the Dean of Students, ensures that the funding for PhD, Masterâ™s, Professional students, and Non-degree Visiting students in the PME is processed in a timely manner with the correct payment amount, and appointment type. Collaborates with PME HR on stipend payments for non-degree visiting students. Monitors student tuition and fee accounts to correct issues or advise students appropriately.
• Manages new graduate student onboarding including editing or creating relevant communications and answering questions.
• Prepares annual financial reports and projections in collaboration with the Associate Dean of Students, Recruitment and Admissions
• Works with the DOS staff, PME Finance, UChicagoGRAD, Bursar, and University Payroll office to produce regular reports of the U-SHIP mandatory insurance payments process.
• Works closely with other DOS staff and academic program coordinators to participate in and execute special events, such as recruitment fairs, annual admissions weekends, and new student orientation.
• Develops positive and active working relationships with internal and external constituents, including but not limited to, the other graduate Deans of Students Offices, Bursar, Registrar, UChicagoGRAD, UChicago Student Wellness, and Office of International Affairs.
• Provides student affairs backup coverage including but not limited to emergency services and critical case management, accommodations, admissions processes, orientation, and admitted students' activities.
• Uses in-depth knowledge and experience to recommend concepts for programming to leaders of various organizations and programs.
• Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a minimal level of guidance and direction.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Administrative experience in student affairs and academic support is a plus.

Technical Skills or Knowledge:

• Proficient with Microsoft Office suite (MS Word, Excel, PowerPoint) and willingness and ability to learn new systems if they are needed to support the duties of the job.
• Skilled with Slate or another admissions processing system.
• Knowledge of database management software.

Preferred Competencies

• Work independently, recognize problems, and take the initiative to solve them.
• Build and critically review policies, processes, and procedures and achieve successful outcomes without complete information available.
• Successfully build and maintain collaborative relationships through shared responsibilities and respect to achieve a common goal.
• Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.
• Excellent interpersonal skills including outstanding judgment and discretion. Strong ethical approach to decision-making and demonstrated ability to resolve conflicts fairly and diplomatically. Maintain confidentiality.
• Excellent organizational skills, problem-solving ability, and attention to detail.
• Familiarity with the academic research enterprise and the University of Chicago environment.
• Readiness to be cross-trained in various areas to support the Dean of Students office.

Working Conditions

• Work some evenings and weekends.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (3)(preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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