Deputy Title IX Coordinator and Investigative Specialist
Minnesota State Colleges and Universities, System Office
Application
Details
Posted: 18-Oct-24
Location: United States - Nationwide
Salary: Open
Internal Number: JOB_POSTING-3-2207
Job Description
This position is responsible for supporting and managing the day-to-day operations of the Office of Institutional Equity and Access to ensure institutional compliance as well as participate in activities and efforts to build and sustain a safe and equitable campus that is free from discrimination and harassment, on the basis of race, color, religion, sex (including sexual harassment, pregnancy, childbirth, or pregnancy-related conditions), national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by university policy or local, state, or federal law. This includes investigating alleged violations of Title IX of the Education Amendments Act of 1972, including sexual assault, domestic violence, dating violence, and stalking; Title VII of the Civil Rights Act of 1964, Equal Employment Opportunity/Affirmative Action, the Violence Against Women Act Reauthorization of 2013 (âœVAWAâ), the Campus Sexual Violence Elimination Act (âœCampus SaVEâ), the Jeanne Clery Act and other related federal and state laws across the state of Minnesota and the Minnesota State System (e.g., Sec. 135A.15 MN). Reporting directly to the Vice President of Equity and Inclusion & Title IX Coordinator, this position performs complex, technical, and confidential duties and functions independently within the guidelines of the Universityâ™s personnel policies and regulations in consultation with the Vice President/Title IX Coordinator. It also exercises considerable judgment and initiative in planning, organizing, and completing assignments.Â
Note: The position is open until filled, and applications will be reviewed immediately. For best consideration, please apply by August 22, 2024.
RESPONSIBILITIES AND RESULTS 1. Serves as a Title IX Investigator by investigating and helping to ensure timely resolution of assigned reports of sex discrimination, sexual misconduct, sexual harassment, domestic violence, dating violence, and stalking involving members in and external to the campus community, in addition to complaints relative to a protected class within the University system. At the supervisor's direction, the Vice President of Equity and Inclusion & Title IX Coordinator, assistant, and/or support investigative needs relative to Human Resources (Board Policies 1C.01.1 & 1C.0.2), policy, or grievance issues, along with critical incidents where no formal complaint was received.Â
Investigate assigned cases in a timely manner, interview complainants, respondents, and witnesses, and locate, assess, and compile evidence and other relevant information.
Produce clear, well-written, comprehensive reports of investigative processes and findings to be presented to the responsible campus or system office-based authority.
Collaborates effectively with other University and Minnestate System departments, including the Office of General Counsel, the Office of Equity and Inclusion, the Office of Human Resources, the Dean of Students Office, Public Safety, Residential Life, etc.Â
In accordance with policy and the Minnesota Government Data Practices Act, coordinate investigative efforts with outside investigative authorities, as appropriate, and assist in developing cooperation between agencies.
2. Support the Office of Institutional Equity and Access and Vice President/Title IX Coordinator by providing subject-matter expertise on requirements of and compliance with Title IX, Title VII, VAWA, Campus SaVE, and related federal and state laws.
Conduct preliminary and initial reviews of complaints and reports involving faculty, staff, students, and community members. Receive incident reports of discrimination and/or sex-based harassment, including sexual harassment, sexual assault, relationship violence, sex-based stalking, and discrimination based on a protected class, and respond appropriately.
Supports and responds to complaints and requests for service, including intake; adheres to proper data retaining requirements for documents; monitors and follows up on complaints and requests for services, as well as the parties involved.
Manage a comprehensive case management system that includes documenting each report/complaint submitted to the office and storing the documentation, evidence, and processes (e.g., Maxient).
Participates in self-directed professional reading, as well as required training opportunities, develops professional contacts with colleagues, and attends professional development courses and trainings to ensure a full understanding of the legal requirements and best practices related to compliance with Title IX, VI, VII, VAWA, Campus SaVE, ADA, ADEA, FERPA and the Clery Act and other related federal and state laws.
In the absence of the Title IX Coordinator, manage the day-to-day compliance related responsibilities.
Serves on University committees as requested.
3. Assists with leading and coordinating all Title IX training and reactive compliance-related efforts, including reporting procedures, educational materials, and training for administrators, students, employees, and employment applicants.Â
Monitoring compliance-related training â“ including online and virtual offerings, regarding prevention efforts and response.
Coordinate, develop, and engage in annual training efforts for students, student organizations, faculty, staff, and Institutional partners to be offered in various modalities.
Helps to maintain and update content for the Offices webpage.
Contributes to the University's overall success by performing other duties as assigned by the Vice President of Equity and Inclusion & Title IX Coordinator.
Minimum Qualifications
⢠1 year of experience in a role that required investigative duties, including intake and review of complaints or reports of discrimination or harassment and/or analysis to determine an appropriate response. A Bachelor's degree in a relevant field (i.e., criminal justice, student affairs, sociology, law, business administration, HR) can be substituted for the experience. ⢠Knowledge of Title IX, Title VII, Violence Against Women Act (VAWA), Campus SaVE, the Jeanne Clery Act, and the related federal and state laws. ⢠Experience conducting complex investigations into allegations of discrimination, harassment, sexual violence, misconduct, or other acts. ⢠Experience in presenting educational and training programs. ⢠Experience managing case management systems and software. ⢠Demonstrated verbal and written communication and presentation skills sufficient to create and present clear, well-organized, accurate, and grammatically correct reports to decision-makers and testify competently in legal proceedings, if needed. ⢠Ability to review, digest, evaluate, and synthesize large volumes of documents and other investigative data from complex cases ⢠Ability to plan, organize, and prioritize work assignments to ensure investigations are thoroughly completed in a timely manner. ⢠Ability to remain professional and maintain control during stressful encounters or situations. ⢠Demonstrated ability to maintain neutrality in collecting and reviewing information related to allegations of sexual misconduct and discrimination. ⢠Demonstrated ability to work collaboratively with diverse constituents, including but not limited to students, staff, faculty, administrators, community partners.Â
Preferred QualificationÂ
⢠Masterâ™s degree ⢠Experience in applying Title IX, Title VII, Violence Against Women Act (VAWA), Campus SaVE, the Jeanne Clery Act, State of Minnesota Human Rights Statute, Section 363; ADA and/or 504 Rehabilitation Act; ADEA; Family Educational Rights and Privacy Act [FERPA], and State of Minnesota Government Data Practices Act. ⢠Experience collaborating with and maintaining strong relationships with campus law enforcement and external community resources. ⢠Experience as a Title IX Deputy or coordinator ⢠Experience working in a Higher Education Setting ⢠Knowledge and/or experience working in a unionized environment with collective bargaining agreements ⢠Knowledge or experience working with the Minnesota Government Data Practices Act.
Other Requirements
Assigned investigations may be conducted with the delegated authority of a responsible authority from any of the Minnesota State colleges or universities or Minnesota Stateâ™s system office. The incumbent will investigate Title IX, Title VII, complaints and allegations of violation of Minnesota State Colleges and Universities Board of Trustees policies or procedures primarily related to harassment, discrimination, Title IX, and Title VII, as well as, at the direction of the supervisor support investigative needs relative to Human Resources, policy, or grievance issues, along with critical incidents where no formal complaint was received. Minnesota State System facilitated training is required for investigators. The incumbent will need the ability to use independent judgment and manage confidential information. Provide effective and appropriate recommendations and expertise at all levels within the University community and build and maintain trusting and positive relationships.
PROBLEM SOLVING (most difficult types of problems to resolve and consequence of error/non-resolution) Investigators working in conjunction with the System Investigator and campus-based responsible authorities must set investigative priorities based on weighing the interest of all involved parties, assessing the level of liability exposure, evaluating the immediacy of campus or workplace safety concerns, and the severity of the allegations. To be successful, the position must work within a wide array of attitudinal, organizational, and legal constraints to meet investigative goals with objectivity and thoroughness. The ability to effectively make decisions impacts the system and the local campusâ™ public image. To that end, the Investigators must collect, assemble, review, and interpret information, both their own and information from others. Investigators must assess information quickly and make sound, informed, and articulable decisions. Position incumbents must also carefully analyze situations, deliberate the alternatives, and take reasonable actions, which can be defended later based on investigative best practices and the specific case circumstances. The investigator must choose among the most effective resolutions to a problem and convey these decisions confidently to students, supervisors and managers, campus and system-based administrators, employee-exclusive representatives, and college or university presidents. These decisions may be made at any of the system campuses or site locations and at times when little or no official guidance or direction is readily available.
FREEDOM TO ACT Budget: None
Decision(s) Position Makes and Decision(s) Referred to Higher Authority Investigators have the freedom to manage the investigative process's daily workflow or implement alternative problem-solving efforts in accordance with Minnesota State policies and procedures. The incumbent is expected to both take and provide advice, guidance, and direction in the handling of complex, sensitive, and sometimes high-profile matters.
All employees must comply with department and institution procedures and policies, Minnesota State policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.
Work Shift (Hours / Days of work)
Monday-Friday 8:00am-4:30pm
About
The successful candidate will share St. Cloud Stateâ™s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSUâ™s
About Minnesota State Colleges and Universities, System Office
With its 31 institutions, including 24 two-year colleges and seven state universities, the Minnesota State Colleges and Universities system is the largest single provider of higher education in the state of Minnesota. The colleges and universities operate 54 campuses in 47 Minnesota communities and serve about 250,000 students in credit-based courses. Overall, the system produces about 33,500 graduates each year. In addition to credit-based courses, the system offers customized training programs that serve about 153,200 employees from 6,000 Minnesota businesses each year. The law creating the system was passed by the Minnesota Legislature in 1991 and went into effect July 1, 1995. The law merged the state's community colleges, technical colleges and state universities into one system. The system is separate from the University of Minnesota.