Assistant Director of Graduate Admissions

Job Type
Full-time
The Assistant Director of Graduate Admissions is responsible for recruitment, outreach, and territory management for graduate business programs at Saint Mary's College. Reporting to the Director of Graduate Admissions, this position will support the execution of a comprehensive recruitment plan in alignment with strategic enrollment goals. The Assistant Director of Graduate Admissions will participate in, and assist with coordinating, yield activities including receptions, graduate fairs, application evaluations and communication initiatives (email, text, phone, social media). The ideal candidate will be a strategic thinker, passionate about engaging prospective students, and delivering the exceptional, personalized service synonymous with the Saint Mary's brand.

Recruitment and Outreach

Lead graduate recruitment efforts, representing the institution at fairs and engaging with prospective domestic and international students through email, meetings, and events. Manage event scheduling, marketing including 2-3 weeks of travel during the fall recruitment period. Host sessions, interviews, and virtual events while maintaining consistent communication through email, SMS and phone. Plan receptions for prospective and admitted students ensuring timely responses to inquiries within business rules. Foster strong relationships with students, alumni, and partners throughout the decision-making journey to enhance visibility and yield. Collaborate with Marketing to develop impactful materials and communication strategies that showcase the value of our programs.

Program Management

Represent SEBA at events and networking opportunities to build relationships and generate interest in graduate programs. Contribute to the creation, maintenance, and execution of a strategic recruitment plan aligned with institutional goals with ongoing assessment of its effectiveness. Manage outreach and yield activities and regularly report on data trends and the admissions funnel. Collaborate with campus partners and program directors to ensure recruitment strategies align with program strengths and institutional objectives.

Application Management

Provide personalized support to domestic and international applicants throughout the admissions process, addressing inquiries and resolving issues promptly. Manage the application process from inquiry to decision, ensuring a smooth end-to-end experience. Read and evaluate graduate applications, assist in holistic reviews and follow up on incomplete submissions recommending admissions decisions. Utilize Slate CRM to efficiently manage applications.

Student Yield

Maintain responsive communication aligned with our Lasallian values, providing personalized and prompt support to prospects and admitted students. Assist in planning and executing student yield communications and virtual events. Engage in tele-recruiting to guide applicants, admitted and deposited students through the admissions process. Collaborate with departments such as financial aid and academic services to ensure holistic support. Assist with yield-enhancing initiatives, including admitted student events, personalized follow-ups and communication campaigns tailored to the needs of each student.
Requirements
Education Required: Bachelor's Degree and equivalent knowledge, training and experience

Experience:

2-3 years of experience in higher education setting; admissions and recruitment experience preferred.

Skills/ Abilities:

Excellent Oral and Written Communication Skills: Demonstrated ability to clearly convey information, ideas and instructions through various channels, adapting communication style to diverse audiences, including prospective students, external partners and internal stakeholders.

Commitment to Saint Mary's Mission and Values: A strong alignment with and passion for the mission and Lasallian values of Saint Mary's College, actively promoting these principles in all recruitment efforts and interactions with students and partners.

Experience with Students and External Partners: Proven track record of working directly with students and external stakeholders, fostering strong, collaborative relationships that enhance the student experience and support institutional goals.

Proficiency with Technology: Advanced skills in word-processing software, database management, and Slate CRM, leveraging these tools to streamline operations, manage applicant data and improve communication efficiency.

Initiative, Energy, and Flexibility: A self-starter who demonstrates resourcefulness and the ability to independently take initiative, manage multiple responsibilities and adapt to evolving circumstances and challenges.

Resourcefulness: Ability to proactively identify challenges and find creative, effective solutions, ensuring a smooth admissions process and positive outcomes for students and stakeholders.

Customer Service: Exceptional dedication to providing top-tier service to prospective students, applicants, and external partners, ensuring timely, accurate responses to inquiries and addressing concerns with care and professionalism.

Student Service: Deep commitment to supporting students throughout the admissions journey, exhibiting empathy, responsiveness, and a student-first approach to problem-solving and guidance.

Communication: Strong verbal and written communication skills, with the ability to craft compelling messages and deliver information clearly and persuasively to varied audiences.

Organizational Skills: Highly organized and detail-oriented, capable of managing multiple tasks, deadlines, and priorities simultaneously while maintaining a high standard of accuracy and efficiency.

Salary Description $65,000 - $75,000

To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/2747031

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About Saint Mary's College of California

The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds... that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).

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