Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary

The College Coordinator plays a pivotal role as the administrative lead for Martel College, one of eleven undergraduate residential colleges at Rice University. The College Coordinator collaborates closely with the Martel college magisters to ensure the seamless day-to-day operations of the college. Reporting to the college magister and with a secondary reporting line to the assistant dean, the Coordinator is responsible for managing Martel college's office, overseeing the college budget, and actively contributing to the planning and execution of college-wide events and programming.

Ideal Candidate Statement:

The Martel College Coordinator provides a safe and welcoming environment for the students and core team members. The Coordinator will oversee the college's day-to-day operations and monitor several budgets while coordinating events throughout the year. The ideal College Coordinator is well-organized and comfortable implementing administrative processes, tracking expenses, and using spreadsheets. The ideal candidate will have excellent communication skills and experience mentoring students and college core team members around administrative processes that support the college's operations. As a self-starter, the coordinator will guide students in a supportive manner without directly managing them.

Workplace Requirements

This position is exclusively on-site, necessitating all duties to be performed in-person full-time at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $43,888 - $45,000 annually contingent upon experience and qualifications

Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 1+ years experience in a business office or university department setting
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• A commitment to diversity and inclusion
• Effective communication skills, including written, oral, and visual
• Ability to apply student development and learning outcomes theories
• Ability to manage events and programs
• Ability to learn processes to complete financial transactions
• Excellent customer service and interpersonal skills

Preferences

• One year or more in related student services or administrative office experience
• Experience working with college students
• Rice experience
• Knowledge of a university setting and the terminology associated within
• Knowledge of FERPA and Title IX
• Experience with Banner, Google Docs, BOX, Adobe Sign, Oracle Systems

Essential Functions

• Supports department and area mission vision and goals
• Assists in the development, planning and implementation of programming and outreach for student leaders and the campus community
• Coordinates leadership development programming for student leaders
• Responsible for logistics and marketing related to area(s) of responsibility
• Implements, administers, and evaluates day-to-day business and administrative activities of the college
• Assists in managing unit budgets and monitors and approves expenditures, including iO line manager for student accounts and delegate for magister expenses
• Provides guidance to students on a range of issues to assist them in making appropriate choices and decisions and directs them to the appropriate University resources
• Documents and assesses area functions on a regular basis
• Contributes to the development of marketing materials and strategies, assists in planning and developing programming activities, outreach functions, events, and fundraising
• Performs all other duties as assigned

Additional Functions

• Manages the college office, including receiving, processing and distribution mail
• Guides student leaders to nurture independence in the experiential learning environment
• Assist the college magisters and core team members with crisis management due to student wellbeing, inclement weather, college functions, etc.
• Assists in the housing process at the college in collaboration with the college magister, student leadership, and Housing and Dining

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.