Administrative Manager

Online applications must be received before 12:00am on:
October 7, 2024
If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):
1205-NN_ADMINPRO - Administrative Manager, 1205-YN_ADMINPRO - Administrative Manager

Business Title:
Administrative Manager

Employee Type:
Admin. Professional

Position Details:

Summary of Duties:

In the role of Administrative Manager, you will oversee the administrative, personnel, business, and fiscal functions of the Office for Access & Opportunity (A&O) in Student Affairs. This includes providing comprehensive administrative support, managing budgets, conducting fiscal analysis, overseeing grant and contract budgets, managing inventory, and implementing operational policies and procedures. You will also be responsible for supervising staff, making independent decisions about daily operations, and managing various projects and initiatives for the department. In addition, you will play a key role in the short and long-term planning and assessment efforts within the Office for Access & Opportunity and act as the main point of contact for the Executive Director with internal and external constituencies.

This position is eligible for a hybrid schedule after completion of onboarding and training.

Required Qualifications:

• Positions require a Bachelor's Degree in a related field and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-for-year basis.
  
• Experience performing complex clerical duties, such as database management, financial record keeping, monitoring budget, maintaining records and/or coordinating office operations.
  
• Strong organizational skills, ability to multi-task and be detail oriented.
  
• Experience using computer accounting information systems and/or applications software.
  
• Experience with budgets and grant management.
  

Preferred Qualifications:

• Experience with state and government regulations pertaining to fiscal management; experience working with grants and/or contracts.
  
• Related experience at WSU or other higher education institutions.
  
• Experience with WSU, or other university, budget, accounting, and personnel systems (i.e. Workday).
  
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
  

Additional Information:

Area/College:

Student Affairs

Department Name:

Finance, Personnel and Operations

City, State, Zip:

Pullman, WA 99163

Department Link:

https://studentaffairs.wsu.edu/

Monthly Salary:

$4,508.70 - $6,763.06 | Commensurate on qualifications, experience, and licensures.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf.

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

Overtime Eligibility:

Overtime eligibility will be determined based on final salary placement.

FTE: 100%

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload all required documents listed below to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.

• External candidates, please upload all documents in the 'Resume/CV' section of your application.
  
• Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application. Please verify your education and career experience is updated in Workday: https://jira.esg.wsu.edu/servicedesk/customer/kb/view/263393319
  
• All documents must be attached before submitting the application. The application cannot be edited once submitted.
  
• Documents may be submitted in one file or separate files.
  
• Applicants are encouraged to upload as a PDF if possible.
  
• Applicants will be requested to provide contact information for professional references within the online application.
  

Required Documents:

• Resume
  
• Cover Letter
  

Time Type:
Full time

Position Term:
12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

WSU prohibits sex discrimination in any education program or activity that it operates complaint with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU's policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Administrative-Manager_R-12424-1

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.







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