RF Secretary
Description of Department:

The mission of the Division of Extended Learning is to expand access to the SUNY Oswego experience through the creation, delivery and support of innovative and responsive credit and non-credit programming for diverse audiences via multiple locations, modalities and services. We cultivate collaborative partnerships and provide superior customer service to ensure high quality, lifelong learning opportunities. The Division coordinates offering of a variety of credit and non-credit bearing courses and programs for both nontraditional / adult and traditional students at the Oswego campus, Syracuse Branch Campus, Online, during Summer and Winter terms and at offsite locations. The Extended Learning Division's portfolio includes online learning program management, instructional design, academic advising and concierge student services. The Division is the home to the SUNY Oswego in the High Schools and Oswego County New Vision programs where eligible high school students concurrently enroll in SUNY Oswego courses for college credit. Extended Learning also is home to the International Language Education Center which coordinates the offering of Intensive English programs offered year round for academically prepared international students who lack sufficient English skills to fully matriculate into a program of study, as well as our successful 40+ year old summer program for students from around the world. The Division also offers English for Academic Purposes and U.S. Culture courses during traditional semesters for credit based students. Professional development programs are available by contract, on site, or online. The Division is proud to provide academic and support services to active duty military and veterans on main campus and online resulting in numerous Veteran Friendly designations. The Division also provides services such as Prior Learning Assessment (PLA / CPL), Testing and Proctoring Services, International Student Services, Non-Traditional Student Services and Room Rental at our Syracuse branch campus.

The Division of Extended Learning and the Office of Research and Sponsored Programs (Research Foundation for SUNY) located at the State University of New York at Oswego, invites applications for a 12 month, full-time (37.5 hours/week), contract-funded Secretary. While this position is affiliated with the campus of SUNY Oswego this is a Research Foundation for SUNY position, NOT a New York State position.

Date Posted: September 5, 2024

Review Date: Review of applications will begin immediately and continue until the position is filled.

Compensation: Salary Range (Annual): $43,000-$45,000

Benefits: The Research Foundation at SUNY Oswego provides an excellent benefit package. Click here for more information on benefits.

Date of Appointment: As Soon As Possible

Description of Responsibilities:

The RF Administrative Assistant / Secretary provides administrative support for contract and non-credit course offerings and assists with general administrative support for the Division of Extended Learning.

Responsibilities include ordering supplies, processing instructor contracts, generating invoices, producing reports, providing customer service, facilitating registration, and organizing materials for training sessions. Additional duties include filing, mailing, scheduling, photocopying, arranging trainings, handling documentation, communicating class cancellations, creating course folders, compiling evaluation data, processing payments, maintaining inventory, managing correspondence via mail, email and telephone, making minor updates to the website, and responding to routine inquiries. The Secretary works collaboratively with other support staff in the Extended Learning Division, closely with the Professional Development Office staff and professionally with Extended Learning Division staff, contract, vendor and other SUNY Oswego contacts.

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan. As such, the Secretary will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Job Requirements:
Required Qualifications:

• High school diploma
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong written, verbal, interpersonal and organizational skills
• Ability to multi-task with exceptional attention to detail
• A commitment to diversity, equity and inclusion

Preferred Qualifications:

• Previous experience in contract training
• Work of a similar nature in a collegiate setting
• Evidence of a commitment to the college's values of diversity and inclusion of underserved populations and to working positively with these populations in the candidate's career experience, professional development or community service (job roles, certification, volunteer work, etc.)

At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan.

As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)

Additional Information:
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Search Chair:

Trisha House at trisha.house@oswego.edu

Visa sponsorship not available for this position.



To apply, visit http://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=180710





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