If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Job Description

Job Summary

Oversee budgets and all financial transactions for 150 student organizations and 45 houses communities. Oversee Treasurer Support Services and key OSE administration functions related to organizations and houses both in and outside of the Smith Social Network and Workday. Serve as primary adviser for our year-round organizations including the Student Event Committee, WOZQ, the Sophian and Yearbook. Plan, manage and facilitate the OSE You Belong program. The assistant director of student engagement, in their work with the director of student engagement, should strive to create a student experience framed by the core values of the student affairs division which include inclusion, access, growth and engagement.

The assistant director for student engagement will be expected to attend regular meetings and serve on other departmental and all campus committees, as needed. The division of student affairs, strives to create a support system framed by the learning aims of exploring, engaging and belonging and team members will take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Advising and Organization Support (20%):

• Advise and support the Student Events Committee, the Campus Radio Station WOZQ, the Student Newspaper The Sophian, the Madeleine Yearbook and the Junior Class Cabinet.
• Advising will include but not be limited to individual weekly advising meetings with the chair of each organization and weekly executive board meetings with the group, provide guidance on mission and vision of the organization, an understanding of all event programming components and required on-site, hands-on advising and oversight of large organization events.
• Have an in-depth understanding of student organization programming models, best practices and student learning.

Financial Support and Budget Oversight (40%):

• Manage all organization budgets, process paperwork related to expenditures and income, and provide regular updates about budget status to appropriate department heads.
• Oversee usage of the individual house credit cards as well as student organization credit cards.
• Coordinate and report out credit card transactions.
• Coordinate the functions of Treasurer Support Services, acting as the liaison to the Controller's Office to ensure the proper financial record keeping of all student organizations and house communities.
• Coordinate and facilitate student organization and house Treasurer Training in the fall and throughout the year ensuring that all student treasurers are properly trained on all College financial policies as they relate to their organization. Manage all finances in the Smith Social Network.
• Audit all transactions between the Smith Social Network and Workday.
• Manage the OSE University Tickets account, helping create and manage student and office accounts and train new users on the system.

Program Development and Support (20%):

• Develop new strategies to build and grow the You Belong program, a program designed to personalize engagement and connect students to involvement opportunities based on their interests to support them as they find their fit at Smith and transition into different stages of their Smith journey.
• Facilitate individual meetings, roundtables and group meetings throughout the year helping to sustainably group organization members and aid in student leader transition.
• Conduct regular assessment of programs and services.

Other Functions

Supervision (15%):

• Train and supervise student employees involved with the OSE Main Office, supervise the Junior Usher reunion workers.

Miscellaneous (5%):

• Support staff needs as necessary. Perform related duties as required.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor's degree required, and 1-3 years of experience in student activities, or an equivalent combination of education and experience.

Office management experience required.

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Master's Degree preferred.

Skills

Excellent interpersonal and communication skills; attention to detail; ability to take initiative and solve problems; proven experience working with diverse constituencies; ability to effectively manage multiple and competing projects and priorities. Proficiency in MS Office, Workday operating systems and scheduling software preferred.

Additional Information

Occasional night and evening work required.

You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

Position Type:

About Smith College

Located in Northampton, MA, Smith College is one of the largest women's colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.