The Program Coordinator, Library Lawn (PCLL) is a member of a team of professionals within the Student Activities Office (SAO) responsible for the active advising of student-run, staff supported events, as well as the planning of a substantial, year-round late night and weekend programming series, in support of the student development model which recognizes social programming as a vital component in student success, healthy socializing and community on campus. As a member of the Student Programming Team, the PCLL supports the coordination of 30+ programming events hosted on Library Lawn each semester, including food truck socials, trivia nights, open mic nights, etc. The PCLL is also responsible for the overall operations, scheduling, and coordination of logistics for Library Lawn, including communication with campus partners (Building Services, General Services, NDPD, University Catering, NDFD, VenueND, third-party vendors). In addition to serving as a resource for student leaders of clubs and organizations in developing and executing programs within the Library Lawn venue, the PCLL will supervise the Library Lawn student employee team, overseeing hiring, training, scheduling, etc.
The PCLL reports to the Assistant Director for Student Programming, and is a full-time 12-month position with a significant amount of late night and weekend programming responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.
Essential Duties and Responsibilities:
Serve as member of team responsible for coordinating programming events on behalf of SAO throughout the year; Directly oversee all event logistics for programs on Library Lawn during times when the venue is operational, approximately 30 events per semester; Manage outreach and engagement with student groups on collaborative events within Library Lawn; Assist student clubs and organizations with the development and facilitation of their events on Library Lawn; Serve as resource on contract matters and liability/risk avoidance.
Oversee scheduling and coordination of logistics for Library Lawn; Submit work orders and provide necessary communication with campus partners (i.e. Building Services, OIT, General Services, VenueND, etc.) to ensure smooth events and end user satisfaction; Maintain and assign portable PA systems and equipment for outdoor events; Review student group event submissions for SAO departmental approvals; Oversee on-site management to ensure that policies and protocols are followed.
Supervise a team of student employees in the operation of Library Lawn; Ensure that staff are trained, scheduled, supervised, evaluated, and are adhering to all University and SAO policies, procedures and any other matters involving the management of the facility and lawn programming; Develop, coordinate, and lead training and meetings with student staff.
Student Leader Engagement:
Provide training for student group leaders regarding effective programming practices, including but not limited to events on Library Lawn; as part of SAO team at large, providing training and leadership development for students; Hold regular, published office hours for students with questions or concerns about programs to drop in for resources and support.
Student Activities Team:
Support the development of goals and student learning outcomes for SAO Programming Team, as well as the assessment of these goals and outcomes; Support various administrative responsibilities of the main office and other parts of the 20+ person SAO staff team as necessary; Provide on-site supervision of designated events as Event Manager to oversee use, admission receipts, compliance with policies, hospitality for performer(s) and to assist in problem resolution in any of the SAO centers and venues.
Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, RecSports, University Bands, Family Resource Center, and student media groups.
Candidates must possess a bachelor’s degree; preferred candidates will have a master’s degree, ideally in college student personnel, counseling, higher education or a related field.
The successful candidate will have1-2 years of experience with large scale event planning; basic facilities operations and/or management; student employee supervision and/or student group advising; and departmental administrative responsibilities.
Qualifications include experience supervising and building successful teams of student employees; understanding event operations and management; advanced understanding of personal computers (including desktop publishing and Google suite), strong organizational skills and the knowledge of and desire to develop cutting edge social programs.
Additional qualifications include exceptional communication and interpersonal skills necessary to deal effectively with a diverse group that includes students, staff, faculty and the public.
The successful candidate will also possess a commitment to fostering Judeo-Christian values, consistent with the mission of a Catholic university founded by the Congregation of Holy Cross.
Come work at the University of Notre Dame. Guided by the University’s Catholic, Holy Cross mission, the Division of Student Affairs promotes the holistic education of undergraduate, graduate, and professional students so that all may flourish at the University of Notre Dame and beyond. Through our shared work, services, and partnerships, we seek to honor individual experiences and foster a sense of belonging; deepen engagement in faith; and cultivate meaningful relationships that empower students and enable them to develop in mind, body, and spirit. Our vision is to be a student-centered, collaborative, and faith-based community of professionals committed to the formation of minds and hearts. Through academic and co-curricular integration, authentic encounters with God and others, and personal development and formation in the context of community, the Division of Student Affairs strives to accompany students while preparing them to become a force for good in the world.