The University Of Wisconsin-Madison's College of Engineering (CoE) seeks a dynamic professional to join our undergraduate advising office and academic affairs team. We are committed to providing outstanding, equitable and inclusive student services to the college's 5000 undergraduate students.
As a core member of the academic advising team, the Student Records and Curricular Specialist maintains a welcoming atmosphere while directing and handling inquiries of faculty, staff, students, and visitors to the engineering campus. This position provides administrative support to assistant deans in the implementation and communication of academic services including policies, procedures, and maintenance of student records. This role serves as one of the initial contacts for the undergraduate advising office and supports academic advising operations and programming, including coordinating schedules, managing room reservation requests, supervising student staff, and logistics for student events.
CoE is seeking a resourceful, detail-oriented, courteous, friendly, and compassionate professional to join our team.
Collaborates with and supports students, faculty, and staff in the development, implementation, and maintenance of student records and curricular services.
15% Ensures correct and timely management of student records, course registration, and degree audits within the student information systems
30% Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests
20% Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues
5% Audits and corrects data to ensure accuracy and completeness
10% Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records
10% Serves as the first point of contact for individuals and groups, provides basic organizational information via phone, email, in person and through other communication mediums. Supervises, trains, and monitors student employee workflow.
5% Supports academic space needs. Schedules logistics and secures resources for meetings, conferences, travel and work unit operations.
5% Works to support inclusion, diversity, and equity in office practices and procedures; supports and enhances the climate for the students and colleagues.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Preferred: 1-2 years of administrative experience Ability to work independently, managing multiple projects despite interruptions, and adapting to ever-changing needs and priorities Experience serving as the initial point of contact for an office, including answering phones and greeting visitors Experience working in higher education administration Experience managing student records Excellent interpersonal and written communication skills Excellent organizational and management skills Experience with multiple virtual meeting tools Experience with calendar management and proficiency in coordinating calendars, schedules, and email accounts for others Exceptional attention to detail A demonstrated commitment to building an inclusive, welcoming environment. A demonstrated ability to maintain discretion and professionally handle confidential information Software knowledge and expertise including Microsoft Office, Google Suite, and aptitude for learning new software
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Minimum $47,000 ANNUAL (12 months) Depending on Qualifications The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Occasional work outside of normal business hours.
How to Apply:
Please click on the "Apply Now" button to start the application process. To apply for this position, you will need to upload a cover letter and a resume. Please outline relevant experience and your qualifications as it pertains to the preferred qualifications noted in this job description.
A19-COLLEGE OF ENGINEERING/ACAD AFFRS/STU SERV CTR
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.