Job Summary Assist the Director of Student Success with the case management of Carle Illinois College of Medicine students, manage the residency application process, and sustain the career advising program under the direction of the director. Duties & Responsibilities
Case Management: Progress, Promotion, and Graduation
Assist the director with the development of individual success plans for all CIMED students in collaboration with academic affairs, which includes study plans, remediation, and support systems
Assist the director by meeting with every student each year to review and improve success plans in relation to career goals and aspirations
Support the process for leaves of absences and scheduling returns in partnership with academic affairs, financial aid, registrar, and other key units within the college and across the university
Manage career advising programs.
Develop the clinical mentoring program including onboarding of mentors, operations manual, and training schedule
Support the residency application process in collaboration with CIMED units and university offices
Assist the director on supporting the away rotation process
Assist with Association of American Medical Colleges (AAMC) Supplement Offer and Acceptance Program (SOAP) for CIMED during Match week
Assist the director in advising students on their residency applications including noteworthy characteristics that are included in the Medical Student Performance Evaluation (MSPE)
Develop and maintain career advising workshops on residency interviews, CV review, personal statements, and faculty letter of recommendations
Collaborate with counseling and the development and implementation of wellness programs.
Oversee the maintenance and updates of policies related to student success;
Develop and maintain the career advising website
Oversee special projects and perform other duties as assigned.
Assist with planning and implementation of career related events (e.g., whitecoat ceremony, orientation, match week, and convocation).
Perform other duties as assigned
Maintain appropriate confidentiality of work- and education-related information and materials.
Engage in and support learning in accordance with related student and patient regulations and ethical norms, such as FERPA and HIPAA.
Foster a culture of diversity and inclusion within the college.
Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations; champion positive inter-professional relationships bridging the college
A total of three (3) years in education, training and/or work experience in higher education advising.
Demonstrated experience overseeing projects within an organization.
Master's degree in higher education, counseling, or field related to the position
5 years of experience in higher education
Experience with medical school residency application process
Familiarity with data and analytics related to medical education
Medical school career advising, strongly preferred
Knowledge, Skills and Abilities
Ability to effectively communicate progress and promotion policies and procedures
Strong interpersonal and communication skills that incorporate tact and diplomacy, with the ability to effectively cultivate relationships
Demonstrated ability to identify, address and resolve conflict and complex issues in a multifaceted, matrix environment
Demonstrated organizational and analytical skills
Familiarity with the residency programs for medical students
Familiarity with USMLE exams required for physician licensing
This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/18/2023. Salary is commensurate with experience.
Immigration sponsorship is not available for this position. Applications must be received by 6:00 pm (CST) on Monday December 11, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@illinois. edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing email@example.com.
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