Department Coordinator, TRIO Student Support Services Program
Location: Waltham, Massachusetts
Internal Number: R0005890
Brandeis University is delighted to announce a career opportunity of a full-time Academic Year position.Â Department Coordinator to provide extensive support to the TRIO Student Support Services Program (SSSP) staff including: maintaining student information, producing regular reports including the Annual Performance Report (APR), monitoring the budget, and assisting program staff with event planning and other student services. At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.Â We also offer a generous paid time off benefit including 12+ holidays.Â If you are looking to work on a beautiful campus, advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses.Â Our 403b retirement savings plan includes a generous match.
SSSP is part of the Office of Academic Services and funded by a federal TRIO grant from the U.S. Department of Education. The program serves 150 undergraduate students who are first-generation in their family to earn a Bachelorâ™s degree and/or who have overcome financial or other barriers to attend Brandeis. Our team of professional staff and student leaders offer programs and services that build community and promote academic and personal success.
**This position is funded by a TRIO grant from the U.S. Department of Education, and it is a full-time for 10 months a year; typically with summer months off, and is eligible for benefits. This position is contingent upon funding which occurs August 31st of each year.
Examples of Key Responsibilities:
Maintains a positive and welcoming office environment for students, staff, and faculty.
Provides office support including: answering phones, scheduling appointments and meetings, and making travel arrangements for staff.
Supports in the planning and execution of program events throughout the academic year.
Maintains student files, grant-related records and the SSSP Filemaker database in accordance with the Department of Education reporting requirements. Designs and prepares database reports for staff.
Develops the Federal Annual Performance Report (APR) for the U.S. Department of Education.
Budget Management: Maintains detailed records and processes SSSP expenditures and budgets, and reconciles expenses. Processes payroll for program staff including tutors and mentors.
Supports staff in coordinating the recruitment of new program participants, and management of incoming applications and related materials.
Communication, Web Management, and Material Creation: Assist with writing correspondence to students and staff; manage program inquiries; maintain program social media accounts including Instagram, Facebook, LinkedIn, and Constant Contact newsletters; create content for social media such as flyers and advertisements, and microcontent such as informative short-form videos and print/digital materials. Updates website and list-servs.Â
Oversees the use and maintenance of the program computer lab and various borrowing programs.
Bachelorâ™s degree required.Â
A minimum of two years of administrative experience, preferably with grants or within a college or university setting.
Demonstrated sensitivity to the needs and concerns of a diverse student population, particularly first-generation college students who are overcoming significant financial barriers.
Detail- oriented and organized with strong prioritization, time management, and follow-through skills.
Strong interpersonal abilities with comfort using multiple mediums to communicate. Strong and demonstrable data entry skills, and project management experience required.
Comfortable operating in a fast-paced and rapidly changing work environment, with demonstrated ability and comfort to efficiently handle multiple tasks and projects. Comfort in working both independently and collaboratively as part of a cross-functional team.
Strong technology skills, including proficiency with Microsoft Word, Database systems (FilemakerPro), Google Suite, Excel, and Workday
Experience with monitoring budgets and expenditures.Â
Ability to work in-person on the Brandeis University campus.
This position is primarily office-based with primary work on a computer, including phone, email, in-person meetings, and video conferencing.
This position will be required to coordinate on-site event execution and office organization, which may include moving furniture and other items, navigating event spaces, and communicating verbally with staff.Â Â
A valid driver's license is required and must be able to be insured by the University. Requires ability to drive a 12-passenger van and other motorized vehicles.
Application Instructions:Â Applicants must include BOTH a resume and cover letter to be considered for this position. Please upload them as one file, if necessary.
As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.