Career Center

Internship Coordinator

Location: Santa Cruz
Job ID: 61573

JOB POSTING

***Please note this position is Full-Time, 100% time through 6/30/25; Part-Time, 50% time after that date, may continue as Full-Time, 100%, contingent on funding.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 12-04-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Mission of UCSC Career Success is to prepare students for what they want to do with their lives by developing relevant career skills. Career Success envisions that Banana Slugs change the world, wherever they are, however they can. Career Success works to support undergraduate and graduate students, as well as UCSC alumni. Career Success offers career coaching, holds career fairs and works with on-campus and off-campus partners and employers to set up recruitment events, on-campus info sessions, workshops, and more. The Career Success office also connects students with experiential learning opportunities. Additionally, Career Success manages hiring for on-campus positions and supervises the onboarding process for all new student hires.

The Student Success and Equity (SSE) portfolio of departments is a branch of the Division of Student Affairs and Success (DSAS) focused on academic support services, advising/counseling, student life/co-curricular programming, student identity development and retention/student success initiatives. Student Success and Equity provides services to the campus community with over 17,000 undergraduate and graduate students and has over 64 career employees and 475 student staff employees operating in 8 facilities/locations. The Student Success and Equity area includes a wide array of multi-disciplinary academic and non-academic units including: Disability Resource Center (DRC), Educational Opportunity Programs (EOP), Learning Support Services, Services for Transfer and Re-entry Students (STARS), Renaissance Scholars Program (including Foster Youth), Veteran Resource Center, African American Resource and Cultural Center (AARCC), American Indian Resource Center (AIRC), Asian American/Pacific Islander Resource Center (AA/PIRC), Chicano/Latino Resource Center (El Centro), Women's Center (WC), the Lionel Cantu Queer Center (LGBTQ+), Undocumented Student Services (USS), the UCSC Hispanic Serving Institution Initiatives (HSI), African Black and Caribbean Student Success, Career Success, and campus committees/programs, and the Administrative and Business team for the unit. The Student Success and Equity area includes all of the units and over 125 state, federal, student service fees and gift fund sources and an annual operating budget of nearly $18 million dollars.

The UC Santa Cruz Division of Student Affairs and Success (DSAS), led by the Vice Chancellor for Student Affairs and Success, consists of nearly 250 team members spanning 3 major units and 21 departments. DSAS provides campus-wide coordination and leadership for student success programs, activities, and initiatives. DSAS does work through a range of resource centers dedicated to providing direct student support. The division's work is grounded in educational equity, institutional responsibility, and an unfettered commitment to supporting the whole student. DSAS aspires to ensure every student feels welcome, supported, and a sense of belonging during their time on campus. The division's efforts are informed by robust and dynamic relationships with campus leadership, faculty, students, and staff from across the campus, reflecting the broad campus commitment to ensuring student success. Beyond UC Santa Cruz, the DSAS team is involved in numerous professional organizations and highly engaged in the local community.

More information can be found at: https://careers.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Director of Experiential Learning and Student Employment, the Internship Coordinator will utilize a theoretical understanding of career development to advise and guide students toward internship opportunities. The Internship Coordinator will also cultivate and maintain campus and external relationships that lead to internship opportunities for students, convening, leading, and curating campus wide conversations about experiential learning theories, models, activities. The Internship Coordinator will manage the Chancellor's Undergraduate Internship Program (CUIP), the Chancellor's flagship program, as well as the Career Development Opportunity Fund and other grant-funded or foundation-sponsored internships. The Internship Coordinator will provide a holistic approach to coordination of internship cultivation and oversight, modifying workshops and presentations as necessary. The Internship Coordinator performs independently, but may receive guidance in developing new career advising / coaching services and programs.

APPOINTMENT INFORMATION

Budgeted Salary: $65,000 to $73,908 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004516 (CAREER SVC SPEC 3)

Travel: Never or Rarely

JOB DUTIES

60% - Manage Chancellor's Undergraduate Internship Program (CUIP)

• Curates and manages the Chancellor's Undergraduate Internship Program (CUIP), Career Success's flagship program.
• Provides oversight, marketing, development, and logistical support for a year-long experiential program which provides on-campus internships in programs and departments throughout the campus with transformational results. Recruits, places and supports interns to each work with a mentor to develop personal and professional skills, and take a leading role in producing projects in their internship.
• Counsels undergraduate students on career options and opportunities related to internship programs, including customized opportunities for specific populations. Helps clients identify their interests, values, skills, and personalities, and understand how these factors relate to career development, satisfaction and choices. Helps with decision making, goal setting, action planning, and identifying internal/external obstacles to obtaining goals. Identifies personal crisis situations and refers clients to appropriate resources.
• Advertise the program to campus staff, facilitating and organizing the review process with campus leaders.
• Supports a 2-unit course taught each Fall, Winter, and Spring, attending all courses and providing career development-focused presentations for the course. Collaborates closely with Cowell college and the lecturer for the course.
• Supervises one or more CUIP interns to support experiential learning goals of Career Success.
• Provides meaningful support and training for new and returning mentors.
• Writes reports and conduct yearly assessment of the program.

35% - Internship Cultivation, Coordination, and Barrier Fund Facilitation

• Cultivates and maintains campus and external relationships that lead to internship opportunities for students, convening, leading, and curating campus wide conversations about experiential learning theories, models, activities.
• Provides oversight, marketing, development, and logistical support for a scholarship fund for students pursuing unpaid experiential learning opportunities. Organizes a review committee, advertises to students, reviews applications and prepares applications for committee ratings, leads review committee, and verifies student's unpaid opportunity with supervisor. Notifies selected students and processes departmental award forms for the students.
• Provides individual/group coaching for students interested in experiential learning, develops and facilitates innovative workshops, and manages, develops, and advertises the experiential learning career information resources available through career and employment services.
• Collaborates with other departments/student services to effectively market experiential learning through outreach programming. Promotes the accessibility of experiential learning postings as well as experiential learning job-search strategies. Conducts outreach to current students and other stakeholders to promote benefits of experiential learning.
• Counsels undergraduate and graduate students and alumni on internship options and opportunities, including customized services for specific populations.
• Helps students identify their interests, values, skills, and personalities, and understand how these factors relate to academic / career satisfaction and choices.
• Provides guidance to departments / colleges / schools on providing resources to meet students' career needs.
• Modifies and conducts workshops and presents programs to meet the needs of students and staff.
• Maintains and enhances relationships with corporations and other organizations to develop and modify potential internships, and promotes external relations with the organization relating to career services for students and alumni.
• Develops and implements marketing and outreach programs to promote programs and services.

5% - Other Duties

• Participates in special projects, committee assignments, and other duties as assigned by the Director and/or the Executive Director.
• Acts on behalf of the Director as needed.
• Thinks creatively and innovatively about revenue generation and grant development, and participates in activities that result in the same.
• Helps with decision making, goal setting, action planning, and identifying internal / external obstacles to obtaining goals.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Strong knowledge of experiential learning theories, career development theories, adult development theory, counseling process, career coaching techniques, career decision making, learning styles, and job search techniques.
• Thorough knowledge of needs assessment theory, processes, and practice; workshop and program design.
• Knowledge of higher education programs, career services, employer, alumni, and faculty needs and expectations, recruiting and staffing methods, and employment trends.
• Ability to design and modify computer applications to meet program needs, problem identification, presentation skills, verbal communication, written communication, and organization skills.
• Ability to work with people from diverse cultures.
• Thorough knowledge of workshop and program design and management.
• Strong oral, written, and digital communication skills.
• Demonstrated ability to uphold the UCSC nondiscrimination policy by actively promoting inclusion communities diverse by race, color, national origin, religion, sex, gender, gender identity, gender expression, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services.
• Excellent interpersonal, cultural competence, and conflict resolution skills.

PREFERRED QUALIFICATIONS

• Advanced degree in related area and / or equivalent experience / training.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=61573&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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