Department: School, Community and Workforce Training Programs
Days and Hours: AY: M-F 8:30am-4:30pm; Summer Hours: M-R 8am-5pm
Ability to work directly with people from diverse racial, ethnic and socio-economic backgrounds
Provide administrative support functions relevant to the implementation of the Workforce Training and Continuing Education Department Scaling Apprenticeship Grant.
Provide enrollment and student services related support at the William G. Rohrer Center, including customer relations, administrative support, registration & payment services connected to credit, non-credit, and Center for Cultural Engagement offerings.
Demonstrate and promote a culture of diversity, equity and inclusion.
Responsible for supporting the Project Team to fulfill grant requirements and maintain a timetable to make sure all grant deadlines are met.
Provide administrative support to the Executive Director of Workforce Development and Innovation, as well as Customized Training.
Coordinate work assignments and schedule to ensure adequate coverage and service delivery.
Responsible for processing program website updates for the Executive Director of Workforce Development and Innovation.
Responsible for assisting with grant program implementation, including designing marketing flyers, preparing email blasts, responding, tracking and maintaining program inquiry responses, and registering students for information sessions and interviews.
Responsible for attending grant monitoring visits with the Project Director.
Responsible for scheduling and attending the Southern Region Partners quarterly meetings.
Independently advise students on course offerings and funding opportunities.
Process registrations, prepare student letters, and exercise discretion when handling student inquiries for the Executive Director of Workforce Development and Innovation.
Provide coverage for the office, including answering phones, taking messages, managing mail, responding to general email box, etc.
Coordinate the preparation of all annual reports and grant requirements for the Executive Director of Workforce Development and Innovation, as well as Customized Training.
Database management and analysis; assist the Executive Director in compiling statistical data for all required federal, state and college reports.
Maintain office files with clear attention to confidentiality for the Executive Director of Workforce Development and Innovation.
Responsible for preparing, submitting and maintaining reports and information for the grant including but not limited to Data Reports, Financial Reports and student data information.
Prepare and maintain office contracts/grants.
Responsible for tracking and maintaining grant invoices and payments.
Manage email contact list and create monthly marketing email blasts for Customized Training.
Create Purchase Orders and process invoices.
Maintain an inventory of office supplies and process purchase orders for new supplies for the Executive Director of Workforce Development and Innovation
Build sections and sponsorships for Customized Training.
Responsible for managing the Workplace Literacy and Basic Skills open enrollment training classes including: scheduling classes and instructors, submitting class requests to NJCCC, sending e-blasts, confirming and managing class registrations, responding to inquiries and monitoring the shared mailbox emails, emailing registered students confirming attendance, and sending the completed training class rosters to NJCCC.
Reserve meeting/event space, request all meeting/event details, and provide 25Live support for the Executive Director of Workforce Development and Innovation.
Submit pink sheet requests and serve as a liaison for OIT work requests in support of the Executive Director of Workforce Development and Innovation.
Comply with all safety, fire, and smoking regulations.
Complete all mandatory compliance and safety training as scheduled by Human Resources.
Perform all other duties as assigned.
1. Associate's Degree or equivalent college credits;
2. Demonstrated proficiency with Datatel's Colleague Student Information System & College's purchasing
3. Proficiency in the use of the Microsoft Office suite of software packages;
4. Experience in data base management, data analysis, and report writing;
5. Demonstrated strong organizational skills;
6. Demonstrated proficiency in multitasking and management of multiple projects;
7. Demonstrated proficiency in working independently;
8. Demonstrated excellence in communication skills;
Camden County College is one of the largest, most comprehensive community colleges in New Jersey and the surrounding region and is a vital resource for transfer education, workforce training, and cultural events. Its three distinct locations in Blackwood, Camden and Cherry Hill – along with its satellite locations in Lakeland, Sicklerville and elsewhere throughout the County – share the common mission of providing accessible, affordable higher education and occupational study to all who can benefit.The College also is recognized nationally as a leader in technology programs such as video game design/development and photonics. In addition, it is acknowledged for maintaining low tuition rates for many years. Perhaps most importantly, CCC is known for responding to the changing needs of the communities and students it serves by continuously updating its programs and services to support the economic development in this area and the professional and personal development of residents.