Administrative Coordinator - Office of Scholar Programs
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR77749
The individual in this position provides administrative support in a variety of functions to the Office of Scholar Programs, which houses a collection of Scholar Programs, including the John B. Ervin Scholars, the Annika Rodriguez Scholars, the Danforth Scholars, and the McLeod Scholars. This individual assists the department in administration of operations and programs.
As an Administrative Coordinator in the OSP at Washington University, you are at the heart of Student Affairs activities and the soul that keeps your team moving forward. You anticipate the needs of the Assistant Dean as well as the OSP team help them stay focused on their projects by resolving administrative issues before they arise. You will work with current undergraduate student scholars, alumni, and friends of the programs. You will assist the staff of the OSP during recruitment for student scholars, including coordination of Finalist Weekend and Orientation activities and events. Due to the nature of the tasks involved in the Office of Scholar Programs, interpersonal skills are essential in interacting with student scholars and their families, alumni, friends of the Program, and student records. Confidentiality is of the utmost importance.
Position hours are generally 8:30 a.m. - 5:00 p.m. and will vary slightly during peak periods.
Primary Duties & Responsibilities
Performs clerical duties, such as making copies, sorting mail, preparing memos and agendas, coordinating mailings, filing, and maintaining office supply inventory.
Provides administrative support to office staff, including coordination of hiring student employees, scheduling, records management, and data entry.
Composes, types and edits correspondence, reports, memoranda, presentations, and other material.
Performs specialized technical duties and coordinates processes; reviews and verifies documentation for completeness and compliance with policies and procedures.
Assists in coordination of complex projects, events, and/or special activities, such as orientations, receptions, etc. Gathers information and prepares various reports and correspondence; researches and resolves issues.
Gathers information and prepares various reports and correspondence; researches and resolves issues.
Applicant Special Instructions
Please include a cover letter with your application.
Associate or bachelor's degree.
Experience in an academic setting.
Ability to appropriately operate in a professional office environment.
Familiarity with using standard office equipment, such as computers, phones, photocopiers, and scanners.
Experience and initiative in managing multiple projects simultaneously.
Advanced time management skills.
Ability to ethically handle highly confidential information.
High school diploma or equivalent high school certification and an associatedegree, or equivalent experience.
Two years of experience in an office setting.
$18.91 - $29.32 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.