Deputy Chief of Staff and Liaison to the Board of Trustees
Location: Poughkeepsie, New York
Internal Number: 493506
Deputy Chief of Staff and Liaison to the Board of Trustees
$100,000 - $140,000
Marist College invites applications for the position of Deputy Chief of Staff and Liaison to the Board of Trustees. The Deputy Chief of Staff (CoS) and Liaison to the Board of Trustees works closely with the VPSI/CoS and President on a wide variety of executive and administrative duties, in order to promote the overall effectiveness of both the president and the institution. In addition to supervising the President’s Office staff, the Deputy Chief of Staff also works to manage projects and processes and to coordinate the president’s interactions with members of the senior leadership team, faculty, staff, students, alumni, elected officials, community members, etc. They are also the primary liaison and Secretary to the Board of Trustees.
Master's degree in humanities, business, or related field (MA, MBA, MFA, MPA, etc.)
Five to eight years of related work experience
Support for Presidential/President’s Office Effectiveness – Work in close and daily partnership with the VPSI/CoS, President, and President’s Office staff to support effectiveness and maximize efficiency through the strategic allocation of the president’s time, timely and thorough event preparation, the drafting of communications and talking points, the management of follow-up items, and the resolution of issues. The Deputy CoS is supported in this work by two executive assistants, whose work they supervise. In partnership with the VPSI/CoS and the VP of Communications and Marketing, provide the president with counsel and feedback on messaging, writing, and presentation performance for continuous improvement. Occasional attendance at events where the president plays a key role, including some night, weekend, and off-campus events, and events involving travel.
Senior leadership team coordination – Manage the president’s relationships with direct reports and assist in the direction of their efforts through agenda-setting, tracking, and follow-up on any items identified during 1:1 meetings. Act as a liaison to various leadership teams, including the President’s Advisory Council (PAC, made up of 10 VPs/divisional leaders) and President’s Cabinet (PAC plus 13 other senior leaders including school deans), assisting with agenda-setting, meeting facilitation, documentation of meeting outcomes, and follow-up.
Board liaison – Act as Secretary (one of five College officers) to the 35-member Board of Trustees, providing a variety of specialized duties on the Board’s behalf. Work closely with the Chair of the Board, President, VPSI/CoS, and vice presidents who staff standing committees to strategically shape the agendas for all regular and special meetings; record official meeting minutes for all full board and executive committee meetings; serve as the dedicated staff liaison for all confidential committees and meetings; direct trustee onboarding and professional development; and draft and disseminate trustee-related communications.
Other duties as assigned.
Excellent written and verbal communication skills. A demonstrated ability to prioritize tasks and work independently to meet stated objectives. The ability to build and maintain relationships. A commitment to confidentiality. Strong project-management and organizational skills. Proficiency with Microsoft Office Suite/Office 365, videoconferencing software, and board portal software preferred.
Required Application Documents:
Resume, Cover Letter, & Contact Information of 3 Professional References
The position includes a comprehensive benefit package*. Benefits for this position include but are not limited to the following:
3 weeks of paid vacation. 4 weeks of paid vacation beginning in the 6th year of employment.
Unlimited paid sick time.
14+ paid holidays per year.
Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD).
Generous short-term and long-term disability programs and workers compensation.
403(b) defined contribution plan:
First 6 years College contributes 7.5%, Employee contributes a mandatory 4%.
College contribution increases to 10.5% in year 7, and 12% after 15 years.
Employee contribution decreases to 1% in year 7. Remains 1% thereafter.
403(b) Tax Deferred Annuity – Roth option available. Voluntary, up to IRS maximum contribution.
Up to 16 undergraduate credits per semester. Up to 18 graduate credit per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.
College pays 100% tuition only.
Eligible dependents may be Reimbursed up to $2,000 per semester towards tuition at another accredited institution.
*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the College.
About Marist College:
Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about
Type of Position:
Months per Year:
Monday - Friday 8:30am-5:00pm; evenings and weekends on occasion
Hours per Week:
Marist College Main Campus
Number of Position Openings:
Equal Employment Statement:
Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.
Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.
Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
Marist is dedicated to helping students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century. The College fulfills its mission by pursuing three ideals: excellence in education, a sense of community, and a commitment to service. These ideals were handed down to us by the Marist Brothers who founded the College. Now an independent institution governed by a lay board of trustees, Marist continues to embrace the three ideals as an integral part of the College mission.