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Posted: 05-Oct-23
Location: Claremont, California
Employment Type:
Organization Type:
Preferred Education:
ASSISTANT DEAN FOR STUDY ABROAD
DIVISION OF STUDENT AFFAIRS
Position Summary:
Reporting to the Associate Dean of Academic Resources and Student Success (ADARSS) in the Division of Student Affairs, the Assistant Dean, Assistant Dean for Study Abroad will help students decide if, when, where, how, what, why, and for how long to study abroad and refer students to their academic advisors and study abroad academic advisors, as needed. The Assistant Dean plays an integral role in academic support services, which includes counseling and supporting students in achieving their academic goals. The Assistant Dean will plan, develop, implement, recruit, maintain, and assess HMC Study Abroad programs. The Assistant Dean collaborates with multiple areas on campus, including the academic deans, faculty, financial aid, registrar, student accounts, student accessibility services, and other campus services. The Assistant Dean must have excellent communication, planning and organizational skills.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 900 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Duties and Responsibilities:
- Develop and implement the Study Abroad strategic plan.
- Establish policies and practices for program recordkeeping, such as: tracking applications, participant files, admissions, registration, credit transfer process, statistics, and monitoring records and resources.
- Counsel students before, during, and after the study-abroad experience.
- Counsel students seeking academic support under the direction of the
- Initiate regular and meaningful contact with faculty and study abroad academic advisors.
- Collaborate closely with the Office of the Registrar, Financial Aid, Student Accounts, Career Services, Admissions, First-Year Orientation, and other campus services.
- Develop, implement, recruit, and maintain Study Abroad opportunities and programs.
- Visit sites to assess and familiarize, following best practices and processes established.
- Promote and strengthen Study Abroad programs utilizing foreign travel opportunities.
- Plan, organize, and coordinate Study Abroad information sessions, Welcome Back Dinners, and promotional events.
- Maintain communication with students throughout the Study Abroad experience.
- Develop and maintain Study Abroad promotional and informational materials, including materials for pre-departure and re-entry orientations.
- In partnership with the Office of Institutional Research and Effectiveness, develop, implement, and maintain the Study Abroad assessment plan and support assessment for Academic Resources and Student Success.
- Provide oversight and management of budget development.
- Member of the Study Abroad Committee.
- Participate in campus and community international events.
- Participates in professional development activities, including conferences, workshops, and webinars, and maintains knowledge of applicable laws and regulations.
- Serve as point of contact with students abroad in emergency or crisis situations.
- May serve as Title IX Deputy Coordinator, advisor, or support person.
- Serves as a Responsible Employee for Title IX and Campus Security Authority (CSA) for the Clery Act.
- Performs other duties as assigned.
Required Knowledge, Skills and Abilities:
- Ability to work independently and as a member of the Academic Resources & Student Success team in the Division of Student Affairs.
- Demonstrated cultural competency and ability to work effectively with a diverse population of students, faculty, and staff, as well as external individuals and groups.
- Must be able to meet deadlines and think strategically.
- Ability to handle multiple responsibilities and tasks simultaneously in a busy environment.
- Positive attitude and strong work ethic.
- Superior personal, written, and verbal communication skills.
- Broad knowledge of Study Abroad opportunities and issues.
- Possess a student-centered approach to responsibilities.
- Ability to appropriately handle confidential and sensitive information.
- Ability to work non-traditional hours including evening and weekends.
- Demonstrated ability to work in a team environment, develop and maintain collaborative relationships with a variety of individuals and groups.
- Requires proficiency with word processing, spreadsheet, and other software (MS Word, Excel).
- Demonstrated technology ability, record keeping, and file management skills.
- Demonstrated ability to effectively interpret and communicate laws, college policies, rules, and regulations governing student matters.
- Demonstrated fiscal and operational management experience.
Preferred Qualifications:
Education: Bachelor’s degree, or any combination of education, training and experience that provides the required knowledge, skills and abilities for the position.
Experience: 2-3 years of experience in study abroad, academic advising, student affairs, or experience with programs, and/or similar responsibilities; knowledge of and interest in working in a college environment.
Licenses/Certifications: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. Passport required for international travel.
Physical Requirements:
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Classification:
This is an exempt, full-time, benefits-eligible position.
Salary:
The anticipated starting salary range is $66,000.00 - $72,000.00/year. Salary will be commensurate with qualifications and experience.
Reporting:
Reports to the Associate Dean for Academic Resources and Student Success in the Division of Student Affairs.
Application Process:
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Additional Information:
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
