Astronomy Department Manager

Location: Santa Cruz
Job ID: 59675

JOB POSTING

For full consideration attach a resume and a cover letter, explaining your qualifications and how you are the best candidate for the position.

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-16-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Astronomy and Astrophysics Department located on Science Hill on the UC Santa Cruz campus is recognized as a leading department worldwide, with one of the top graduate programs in the United States. The Astronomy and Astrophysics department is a dynamic group composed of instructional and research units with a variety of support programs. There are 18 faculty members, 20 postdoctoral fellows and researchers, and currently 50 graduate students working towards their Ph.D. degrees. The department, in conjunction with the Physics department, has 213 declared and proposed undergraduates in the interdisciplinary Astrophysics Undergraduate Major and also manages a minor. A number of faculty also hold appointments with The University of California Observatories (UCO) which is a multi-campus research unit, headquartered at UC Santa Cruz.

More information can be found at https://www.astro.ucsc.edu/

JOB SUMMARY

Under direction of the Chair of the Astronomy and Astrophysics Department, the Astronomy Department Manager is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination, staff and academic human resources, development and public information, and oversight of the graduate program and undergraduate curriculum.

APPOINTMENT INFORMATION

Budgeted Salary: $90,000 - $99,000/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007378 (ADMIN OFCR 4)

Travel: Never or Rarely

JOB DUTIES

55% - ADMINISTRATIVE OPERATIONS

Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation.
Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above.
Using advanced knowledge, prepares short and long range planning for administrative services operations and improvements to processes.
Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, Staff FTE, finance, human resources and space planning.
Represents the department on business issues to the institution community and serves on committees.

25% - CURRICULUM PLANNING AND PROGRAM COORDINATION

Facilitates delivery of instruction for the department, working closely with the chair, faculty and other departmental staff; analyzes resource implications and establishes funding priorities based on analysis of data.
Serves as contact for department in curricular matters, ensures curricular coordination between various divisional departments and other academic departments as appropriate and assists in resolving issues and conflicts.
Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs.
Oversees the hiring of Teaching Assistants and Readers for each quarter.
Oversees the development and implementation of graduate (and in the future, undergraduate) program policies including graduate admissions.
Oversees the editing and updating of the department's information in various publications including web presence and other graduate program publications.

15% - SUPERVISION OF STAFF

Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions.
Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, and establishes internal procedures and effective utilization of resources.
Serves as a resource for faculty and researchers who hire staff and non-academic student employees.

5% - OTHER FUNCTIONAL AREAS AND SPECIAL PROJECTS

Development and Public Information: Manages gifts administration, outreach efforts (e.g., seminars, web pages, public relations, student recruitment, department fundraising), development campaigns (e.g., fundraising associated with the Development Office), and department publicity.
Meeting and Event Planning: With assistance from administrative staff, plans and executes departmental meetings, seminars, and social events to promote morale and cohesion.
Service: Serves on divisional and campus-wide committees and task forces as time permits. Serves as resource and mentor to other department managers.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.
Extensive related administrative and management experience, including training, supervising and motivating staff.
Demonstrated leadership experience with ability to effectively manage change and resolve complex problems independently.
Experience with personal computing applications and computerized information systems with the willingness and ability to learn new systems in a highly technical environment.
Financial and budgetary experience.
Strong organizational, planning and analytical skills with ability to prioritize workloads, anticipate needs, oversee and participate in projects, and function independently to meet deadlines, often with frequent interruptions.
Solid analytical skills.
Solid writing skills and ability to communicate complex material in written formats.
Ability to communicate complex material in an oral format.
Political acumen to establish and maintain effective working relationships with diverse constituents.
Ability to promote administrative innovation, quality customer service, teamwork, open channels of communication, and a safe work environment.
Demonstrated ability to assimilate, interpret and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.

PREFERRED QUALIFICATIONS

Knowledge of UC academic and staff personnel policies and procedures.
Experience working in an academic setting with knowledge of university programs, policies and procedures related to budget, personnel, students and curriculum.
Experience and/or training in UC administrative systems (for example, AIS, Cognos, Banner, InfoView, Business Objects) and FileMaker Pro as well as other web-based business systems (UC recruit, Div Data etc.).

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work long periods of time at a computer with or without accommodation.
Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
Must be available to work occasional weekends (e.g., for events).
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=59675&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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About University of California Santa Cruz

UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

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