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Posted: 19-Sep-23
Location: Ann Arbor, Michigan
Salary: Open
Internal Number: 239528
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experiences that directly relate to this position.
The Department of Economics at the University of Michigan is a premier economics department and the Doctoral program Coordinator serves as an important part of our student services team. In partnership with the current Doctoral Program Coordinator, and as part of a shared responsibility, you would coordinate all matters pertaining to the recruitment, admissions and tracking of the students in the Economics Doctoral Program. This position is responsible for providing a broad range of services to our 160 students and faculty. An enthusiastic, welcoming, and cheerful personality is critical. We are a diverse intellectual community dedicated to excellence through research and teaching; learn more about the department at https://lsa.umich.edu/econ.
This is a full-time, hybrid position. You will work on Ann Arbor's central campus in Lorch Hall. We support flexible work schedules based on LSA policy.
Admissions and Recruitment
- Coordinate all aspects of the doctoral admissions process. Be a main point of administrative contact for prospective applicants, current applicants, and admitted prospective students.
- Disseminate information about the application and admissions process to the faculty admissions committee. Manage a pool of around 700 + applications, including access for faculty on the admissions committee, queries on in-progress and completed applications, and scheduling admission committee meetings and our preview day.
- In consultation with the Director of Doctoral Admissions and Student Services Manager, communicate with applicants about admissions decisions and financial packages. Organize all logistics for recruitment events for our March Preview Day including arranging for accommodations, catering and finalizing the agenda for the day.
- Fully responsible for coordinating onboarding, new student orientation, and required English Language exams for international students. Maintain an active relationship with Rackham admissions liaison.
Administrative Student Support
- Create and maintain a departmental google site/handbook to provide students with information on degree requirements, program policies and procedures.
- Schedule and assist with preliminary and field exams by reviewing student records to assess eligibility. Maintain past prelim files and distribute as appropriate. Hire prelim and field proctors and prelim tutors for the summer half term.
- Track PhD milestones such as preliminary and field exams, third year paper, proposal defense, annual reviews, dissertation committee.
- Provide a point of contact for students with questions on policies and procedures.
- Support to the Department's Graduate Committee, including ad hoc reports on student affairs and PhD success and community building programs, including First Year Seminar and student development events. Assist Student Services Manager with Sylff Report. Provide data for NSF, Rackham AEA, CSWEP, LSA, etc. Collect new/updated research bios for all doctoral students each year. Assist with graduation/commencement events in the department.
- Liaise with the Graduate Economics Society on financial requests and events. Represent the department at Rackham, LGRAD and other college level workshops promoting the doctoral coordinators professional development.
Graduate Funding
- Collect, organize and manage information regarding student funding models and individual funding plans. Track and coordinate all student funding and support, including processing all graduate student financial aid awards in the student services office.
- Serve as back-up financial aid contact in the student services office. Assist with processing departmental awards and fellowships via M-Pathways Student Financial interface.
- Assist with the call for proposals for all internal and external awards including but not limited to, Rackham awards for which departmental nominations are required.
An Associates Degree is required, with at least five years of progressive work experience. The successful candidate will have experience working in a higher education environment, a demonstrated understanding of the values of a liberal arts education, interest in student development and college academic affairs. Reasonable knowledge of University policies, rules, and administrative procedures relating to student affairs is necessary. Reasonable knowledge of student counseling and guidance practices is necessary.
Excellent interpersonal, written, and oral communication skills are required. The successful candidate will have the ability to work effectively with a diverse group of students, faculty and staff. This position requires the successful candidate to handle sensitive and confidential information in a professional manner. We require a high proficiency with information technology applications including spreadsheets, word processing, and web management. This position requires a demonstrated high level of critical thinking, problem solving, and decision-making.
The successful candidate must be a self-starter; have excellent organizational skills; be able to set priorities; handle multiple assignments; meet deadlines; and learn quickly. A high degree of attention to detail and accuracy is a must.
The Economics Department depends on our staff to work successfully in a team environment as well as work independently with minimal supervision. We are looking for someone who shows initiative; the desire to identify opportunities for change to processes, procedures and duties; and a willingness to assume additional responsibilities. Requirements for this position will need the successful candidate to plan and implement programs and to make presentations; so comfort and experience with public speaking is necessary. Lastly, the successful candidate will be required to occasionally flex their hours in order to attend evening events.
A Bachelors Degree is strongly desired. A Master's Degree in higher education, college student personnel administration, counseling, sociology or another related discipline, (or coursework towards a related program) is strongly desired. Experience with any of the Universitys student services modules of M-Pathways, is a plus.
As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.
To learn more about LSAs Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
