ADMIN MGR 1 (Chief Administrative Officer)

Department Description

The Department of Electrical & Computer Engineering is a large, complex academic department in the College of Engineering and provides instruction and research in six specialty areas of engineering. The Department has 39 faculty, 5 adjunct professors, 5 professional research engineers, 25 Professional Scientists and technical staff, and 10 administrative staff. The department has one of the largest undergraduate and graduate programs in the college with approximately 795 undergraduates and 260 graduate students enrolled. The incumbent of this position works in an independent manner. The Department houses one graduate program with approximately 200 graduate students who can obtain a MS and/or PhD degree, as well as an integrated BS/MS program. In conjunction with the Chair and leadership of the department, the CAO works closely with the Dean's Office, Office of Research Business Contracts, Accounting and Financial Services, and other external parties. Serves on campus and college wide committees associated with financial management matters. The current budget for organized research is $24.5M (with an expenditure rate of about $12.4M) and the current budget for instruction and research is ~$15M in uses. All other operations uses are sourced at $12.7M with $12.6M uses. The Department occupies 60,000 square feet of departmentally assigned space, as well as space used by department faculty but assigned by other units. This position has a dual reporting relationship with the Executive Assistant Dean of Administration and Finance in the Dean's Office and the Department Chair and will receive support and direction from both parties regarding performance management.

Job Summary

Under direction from the Department Chair and Executive Assistant Dean, provide leadership and financial and administrative management and oversight for the Department of Electrical and Computer Engineering (ECE), an academic and research department. This position is responsible for all administrative, financial, and operational aspects of the department's business including staff development and training, academic personnel hiring support, human resources, business and finance, contract and grant administration, space use and facility maintenance, student affairs, instructional support, research and teaching laboratory support, industrial affiliate interactions, safety and liability, information technology deployment, and university administrative policy and procedures. This position is an important risk manager and is responsible for identifying and mitigating risk across the department, as well as implementing business operations improvements that lead to increased efficiency and effectiveness within the department and beyond.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; then on a weekly basis. PRIORITY WILL BE GIVEN TO APPLICATIONS RECEIVED BY 9/20/2023. The position can be filled prior to the removal date.

Position Information

Apply by Date

10/4/2023

Salary Range

$95,900/yr. - $189,900/yr.

Appointment Type

Career

Number of Positions

1

Percentage of Time

100%

Shift Hours

Monday - Friday, 8am - 5pm

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

PHYSICAL DEMANDS

Physical Demands: Sit for prolonged periods of time at a computer terminal.

Equipment Used to Perform the Duties: Computer and Peripheral Equipment - frequently

WORK ENVIRONMENT

Limited vacation usage during fiscal close.

At times work hours outside the standard M-F, 8am-5pm schedule to meet deadlines and attend to unforeseen matters that may arise.

The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

Bachelor's Degree in related area and/or equivalent experience/training.

Three or more years of management and leadership experience in a higher- education or a high- technology setting.

Experience implementing principles of performance management, multi-culturalism and diversity, coaching skills to enhance staff contributions.

Experience developing organizational structures, delegating, developing and implementing policies and procedures. Knowledge of accounting principles and practices.

Minimum Knowledge, Skills, and Abilities (KSA):

Demonstrated success at managing and developing staff through effective recruitment, training, evaluation, motivation, and problem resolution with success at building an effective service-oriented team.

Interpersonal, oral and written communication skills to share information with all levels of personnel and diverse populations.

Demonstrated success at business process improvement, including deployment of information technology.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

Master's degree in Business Administration, Public Administration, Management, or an educational background in Engineering and/or equivalent experience/training.

Experience in strategic planning and business analytics. Quantitative skills to prepare reports, budgets and projections, and to interpret reports prepared by others.

Knowledge of and experience with University policies and procedures related to academic and research departments.

Knowledge of and experience with some aspect of the high technology industry that employs students who graduate with degrees in chemical engineering or materials science and engineering.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our https://apptrkr.com/get_redirect.php?id=4570878&targetURL=

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Apply by Date

10/4/2023

Salary Range

$95,900/yr. - $189,900/yr.

Appointment Type

Career

Number of Positions

1

Percentage of Time

100%

Shift Hours

Monday - Friday, 8am - 5pm

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=58801&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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About University of California Davis

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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