Career Center

HR Liaison for the College of Graduate Studies (Administrative Analyst/Specialist Exempt I)

Job No: 531583
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Human Resources, On-site (work in-person at business location)




Position Summary

The College of Graduate Studies HR Liaison provides program leadership to the academic colleges that hire graduate students through stateside funding. This includes independently validating classification, hiring documentation, and assuring that Collective Bargaining Agreement hiring policies are not violated. The HR Liaison will gather and prepare the employment informational components required for internal reports and analysis for planning and development. Responsibilities include:

• Work closely with the College of Grad Studies Dean, Academic Affairs Resource Management, and Associate Vice President for Faculty Labor compliance to ensure that all hiring is in compliance with the contract.
• Facilitation of hiring from recruitment through onboarding.
• Responsible for compliance matters (appropriate appointment, time base, description of duties form).
• Provide leadership and guidance to hiring managers on University policies and procedures, compliance with federal and state employment laws, and compliance with the Collective Bargaining Agreement.
• Validate that academic requirements are met (e.g., enrolled, in good standing, etc.) by cross-referencing student employment with student enrollment records.
• Maintain a database of Teaching Assistant (TA) hiring in the colleges in order to validate the college's offers regarding who should receive TA basic tuition waivers.
• Communicate with students regarding their tuition waiver, if eligible, and annual transition between employment types, with regards to paycheck dates and benefit changes, when appropriate.

SDSU is an innovative institution that promotes and supports diversity, equity, and inclusion in everything we do: research, teaching, professional development, student experiences in and outside the classroom, and community relationships. Our values compel us to foster such an environment, where community members of all identities can thrive. We embrace SDSU's identity as a Hispanic-Serving Institution on the border and recognize our residence on Kumeyaay land. The successful candidate will have a demonstrated commitment to serving and/or addressing issues related to underrepresented populations.

This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego with the ability to transition to a hybrid schedule.

Department Summary

The College of Graduate Studies (CGS) provides leadership, advocacy, financial support, and coordination for all graduate and post-baccalaureate education at San Diego State University, including the university's 90+ masters and 24 doctoral programs. The organization consists of approximately 10 full time personnel, led by the Dean. Core office functions include degree evaluation and conferral, student services, and implementation of policy of the Graduate Council, CSU, and California Ed. Code Title V, and administration of graduate student funding.

For more information regarding the College of Graduate Studies, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Bachelor's degree
• Two or more years of experience with human resources processes
• Demonstrated ability to establish and maintain effective working relationships with individuals from underrepresented groups
• Experience supporting change management initiatives
• Proficiency with human resources information systems, preferably PeopleSoft
• Experience using queries and analyzing data from human resources information systems
• Superior analytical skills, including a high level of expertise in Microsoft Excel
• Demonstrated curiosity and strong desire to achieve high-level results

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,200 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,170 - $7,545 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 19, 2023. To receive full consideration, apply by September 20, 2023. The position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu


Advertised: Sep 05, 2023 (7:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/531583/hr-liaison-for-the-college-of-graduate-studies-administrative-analystspecialist-exempt-i







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