Baylor University is seeking an Office Manager to support the mission of the University at the School of Nursing. The Office Manager for Academic Affairs is responsible for providing administrative support and managing the day-to-day operations of the Academic Affairs office within the Louise Herrington School of Nursing. This role involves coordinating various academic activities, maintaining academic records, assisting faculty and staff, and ensuring efficient office operations. The Office Manager for Academic Affairs plays a crucial role in supporting the academic mission of the institution and fostering a positive academic environment.
An Associates degree, two years of relevant work experience, and a Christian faith are required. A Bachelors degree and 4 years of relevant work experience are preferred. This position will be located in Dallas, Tx.
*All applicants must be currently authorized to work in the United States on a full-time basis.
Applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
Administrative Support: Provide administrative support to faculty, to include processing of syllabi to ensure template compliance, maintenance of electronic curriculum files, development of master exam, course, and curriculum schedules, and creation of clinical documents and notebooks. Generate letters of recommendation at faculty request. Assist faculty with maintaining course materials in the Canvas Learning Management System. Maintain textbook and resource lists for each semester for all undergraduate tracks. Coordinate with Undergraduate Curriculum Committee on textbook changes and edition updates. Work with Elsevier and other textbook publishers to identify new textbook editions and price resource packages for students.
Calendar & Resource Management: Maintain and update multiple room and resource calendars using Microsoft Outlook. This includes creating, modifying, and canceling reservations as requested. Collaborate with faculty, staff, and other relevant stakeholders to understand scheduling needs and allocate appropriate rooms and resources accordingly. Ensure that there are no scheduling conflicts and optimize resource utilization. Communicate with individuals or departments regarding their room/resource bookings, providing confirmation and any necessary instructions. Serve as a point of contact for inquiries and changes related to room and resource reservations. Regularly analyze usage patterns and availability of rooms and resources. Identify opportunities for optimizing their utilization by streamlining schedules, adjusting time slots, or implementing efficient booking processes.
Faculty Organization Support: Serve as the recording secretary for the LHSON Faculty Organization.
Agenda Creation: Collaborate with meeting organizers to create comprehensive agendas. Organize agenda items in a logical order, considering priorities and time constraints. Incorporate supporting materials or documents relevant to agenda items. Update and distribute agendas in advance to ensure participants are prepared.
Minute Taking: Attend meetings and effectively capture accurate and concise minutes. Actively listen and record key discussion points, decisions, and action items, ensuring the minutes are clear, well-structured, and reflect the meeting's objectives. Maintain consistency in minute formatting and follow any established guidelines. Proofread and edit minutes for clarity, grammar, and punctuation.
Office Operations: Ensure smooth office operations by managing office supplies, equipment, and facilities. Develop and implement efficient administrative procedures to enhance productivity and streamline processes. Process mail and packages daily. Assist personnel with printing needs and equipment training as necessary. Check printing supplies such as paper and toner for stock levels and replace as necessary. Inventory and order supplies for workrooms to ensure proper stock and workroom efficiency.
Exam Administration: Become familiar with Examsoft testing software to serve as support personnel to the Exam Software Administrator. Copy, distribute and maintain file copies of all exams as well as electronic archives. Process student exam scores and print exam analysis reports for faculty as requested. Assist Exam Software Administrator as needed. Proctor exams as needed (i.e. accommodations/makeup exams, faculty absence, restroom breaks, etc.).
Functional expert in other administrative areas of LHSON. Serve as backup for other departments of LHSON, including Students Services. Other duties as assigned to support the Academic Affairs office and mission of the LHSON.
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
About Us: Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylors commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled
Baylor University is a private Christian university and a nationally ranked research institution, consistently listed with highest honors among The Chronicle of Higher Education’s “Great Colleges to Work For.” The University is recruiting new faculty with a deep commitment to excellence in teaching, research and scholarship. Baylor seeks faculty who share in our aspiration to become a tier one research institution while strengthening our distinctive Christian mission as described in our strategic vision, Pro Futuris, and academic strategic plan, Illuminate.