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Posted: 02-Sep-23
Location: Queens, NY, 11415, USA
Salary: Open
Internal Number: 27077
Administrative Coordinator (aHEO)
Job ID
27077Location
Queens College
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
The Administrative Coordinator in the Office Student Development and Leadership (OSDL), under the supervision of the Director of the OSDL, will help to support a dynamic department committed to providing students with opportunities for co-curricular learning and sustaining a culture of lifelong leadership development, training and education. Duties include, but are not limited to, the following:
?? Assist with Student orientation, recruitment and outreach efforts and support student engagement events
?? Process budget requisitions and invoices for payment
?? Maintain program information on department website(s), manuals, and other print or electronic sources
?? Manage and monitor program social media efforts
?? Attend and staff various evening and weekend events
?? Oversee student staff and federal work study students
?? Coordinate logistics for department events and meetings
?? Maintain student enrollment and information databases
?? Collect statistical data as needed for reports and surveys
?? Serve as liaison to various College offices to ensure smooth operations and verification of student information
?? Working alongside communications and marketing department, create and distribute marketing and promotional materials for department programming
QUALIFICATIONS
Minimum Qualifications
Bachelor???s degree required.
Preferred Qualifications
?? Experience in administration of public service, social service, education and counseling or mentoring program
?? Computer proficiency using standard office software programs/applications, including Access database and Google docs
?? Demonstrate understanding of and/or experience with student activities on a college campus
?? Ability to work well, interact effectively and plan programs with diverse college population
?? Ability to work in a fast paced, time-sensitive, high volume and dynamic student-focused and customer-responsive environment
?? Strong presentation, verbal, writing and interpersonal communication skills to ensure effective, collaborative, and cooperative work with a diverse community of students, faculty and staff
?? Strong organizational skills with the ability to manage multiple assignments, establish priorities and meet deadlines
?? Experience with social media platforms
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software
. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$44,411-$54,268
CUNY???s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022 -- City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.
If a new health plan is selected, the new plan will be effective on the 366th day.
Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.
HOW TO APPLY
If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
- Go to cuny.jobs
- In the box under "job title/ keyword", enter "27077"
- Click on "Administrative Coordinator (aHEO) "
- Click on the "Apply Now" button and follow the instructions.
Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references in any of the following formats: .doc, .docx, or .pdf format.
**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.
CLOSING DATE
9/30/2023EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
