Administrative Assistant III - College of Architecture
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR77089
Manage administrative functions and provide high-level support to the director of the College of Architecture and Graduate School of Architecture & Urban Design and college programs, faculty, staff, and students. Plan and execute special events/projects for the academic programs and serve as a liaison between architecture and internal/external contacts as needed.
Primary Duties & Responsibilities
Office of the Director Administrative Functions
Provides high-level support for the Office of the Director of Architecture.
Drafts internal and external correspondence; creates visual and written reports and presentations; processes confidential materials.
Manages calendar and schedule functions for the director and College.
Coordinates travel arrangements for director and college visitors.
Serves as a backup to the Office of the Dean for room and event reservations.
Maintains the physical office, receives and delivers mail and packages, monitors office phone, and tracks/orders supplies.
Tracks office budget and processes invoices, pro-card statements, and travel reports for director and office expenses.
Locates and provides Director and College-related resources to visitors, alumni, faculty and students.
Manages, in coordination with the Program Manager, the hiring of TAs, RAs, and FAs; approves TA, RA, and FA time as necessary.
Architecture Faculty Support
Supports a range of faculty activity under the direction of the Director.
Schedules faculty meetings; supports agenda development; captures and archives accurate meeting minutes.
Manages cases for tenure and promotion, including the compilation of materials for review, communication with external reviewers, and the coordination and recording of faculty votes.
Coordinates faculty searches, including scheduling committee meetings, interviews, and votes.
Coordinates the annual review of faculty and ensures that annual activity reports and tenure-track dossier updates are collected.
Manages onboarding of new faculty, including faculty visas for new and returning faculty.
Assists architecture faculty and staff to complete directives identified by the Office of the Director.
Manages faculty office assignments.
Manages faculty email distribution lists.
Architecture Events and Special Projects
Manages a range of special events and projects
Organizes fall and spring semester final reviews.
Plans and coordinates annual Student Awards for Excellence.
Supports the director in preparing materials for accreditation processes and program reviews.
Supports symposia, conferences, and meetings hosted by the College.
Completes special projects as assigned by the director.
Performs other duties as assigned
Three to five years previous experience working in higher education administration, student services and/or graduate or undergraduate design-related programs.
Experience in creating visual and written presentations.
Experience managing confidential materials.
Excellent organizational, interpersonal, and communication skills.
Experience working with visual materials; including skills working with In-Design, Photoshop, Illustrator, related visual software.Â Proficiency with Microsoft Office applications, particularly Word, Excel, and PowerPoint.
Demonstrated writing/editing skills.
Ability to work successfully in a student-centered academic environment.
Ability to manage multiple projects at once; ability to synthesize and prioritize information and projects.
High school diploma or equivalent high school certification.
Three years of related experience.
$20.76 - $32.21 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.