The Administrative Specialist will serve as the office and administrative support person who will manage other operational duties in the Office of Student Affairs (College of Pharmacy). AA/EOE
Associate degree required.
2-3 years of administrative experience is required. Ability to type 50-60 WPM with accuracy.
Event planning experience a plus
Ability to work efficiently with Microsoft Word, Excel, PowerPoint, and OneDrive.
Occasionally work outside 9-5 work schedule (early, late and or weekends)
Ability to exercise tact and discretion in relationships with students, faculty, staff, and visitors.
Reasonable knowledge of grammar, spelling, punctuation.
Ability to work independently, organize work with attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.
2+ years' experience working in one or more Enrollment Management area (Admissions, Recruitment, Registrar, Financial Aid, Student Retention)
Familiarity with specific applications used by the University (Banner, Slate, WebADMIT)
PBX or multi-line communication equipment experience
Xavier University of Louisiana, founded by St. Katharine Drexel and the Sisters of the Blessed Sacrament in 1925, is Catholic and historically Black. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. The only historically Black, Catholic university in the United States, XULA is a private, liberal-arts based, co-educational institution offering 40 undergraduate majors, 5 master’s degree programs and a doctor of pharmacy program. More than one-half of its 3,100 students are from Louisiana, but it draws students from nearly all fifty states and 35 countries. Xavier is recognized as a national leader in the sciences and the liberal arts: • #1 in the nation in the number of African American graduates who go on to complete medical school (AAMC data 2019). • Among the nation’s top four colleges of pharmacy in graduating African Americans with Doctor of Pharmacy (Pharm D) degrees. (2018) • #1 in the nation in awarding bachelor's degrees to African American students in the biological and biomedical sciences, the physical sciences, and physics. ...(2018) • #3 in the nation in the number of African American graduates who go on to earn a Ph.D. in science and engineering disciplines. (2018) • The Department of Physics is #1 in the nation for awarding African Americans baccalaureate degrees in physics and the physical sciences, according to the American Institute of Physics. (2018) Xavier is consistently ranked by the American Chemical Society as one of the top 25 universities in the nation. • The 2020 edition of the Fiske Guide to Colleges named Xavier among its 300 “best and most interesting” four-year colleges and universities. • Xavier was also singled out as one of the nation’s 385 best institutions for undergraduate education by The Princeton Review in the 2020 edition of its annual “The Best 385 Colleges”. • College Consensus, a unique college ratings website that aggregates publisher rankings and student reviews, ranks Xavier as the nation’s #3 Historically Black Colleges and Universities) (2019). It also ranks Xavier as #3 among all Louisiana colleges. • College Factual ranks both Xavier’s biology and chemistry programs as program as No. 1 in Louisiana. (2019) • Your 2018 Guide to College Transfer lists Xavier as one of only 90 colleges and universities nationwide profiled as “transfer friendly” in this guide to the college transfer process by the Kaplan Educational Foundation. • The Student Loan Report ranks #Xavier 12 out of 800 Private schools who left graduates with the least amount of private student loan debt, a form of financial aid known for higher interest rates and less forgiving repayment programs. (2018) • Zippia.com named Xavier's Psychology Program as #1 in Louisiana. (2018) • Learn.org ranks Xavier Among the Top 50 STEM schools in the U.S. (2019) • The Edvocate ranks Xavier as the nation’s No. 3 Catholic University. (2019) • Zippia.com rates Xavier #1 in Louisiana in its 2019 report, “Best College in Each State for Getting a Job”.