Career Center

Position Description

• Serves as the primary point of contact both internally and externally for the Program.
• Develops marketing materials, maintains websites.
• Reviews marketing strategies with Faculty Directors of the Programs and the Associate Director.
• Responsible for the planning and execution of events, including but not limited to: primary contact for speakers, arranging for travel and logistics.
• Coordinates events for HMS Arts and Humanities Initiative.

• Manages all aspects of program admissions including marketing and recruitment, serving as primary contact for applicants to ensure that applications are complete.
• Organizes admissions committee meetings and responsible for taking minutes. Coordinates with the Graduate Education Admissions team on acceptance letters and other communication.
• Primary contact with Registrar's office to ensure students are properly registered and ensures students meet all requirements for graduation.
• Acts as the primary liaison for students, providing counsel and advice, coordinating problem- solving with co-directors and faculty.
• Plans orientation events and is responsible for onboarding of all students.

• Assists in the design of the course curriculum and prepares required paperwork for courses.
• Organizes programmatic committee meetings including steering committees. Participates in the periodic external advisory committee visits and prepares required reports.
• Prepares Canvas websites for courses.
• Communicates and schedules faculty for teaching dates for each semester in collaboration with course directors.
• Responsible for room scheduling for courses.

Financial Management

• Assists the Associate Director with the management of the budget, expense tracking, prepares paperwork to ensure payments are made in a timely manner.

Program Policy Development, Adherence and Reporting

• Prepares the program's student handbook, including program-specific policies and procedures. Ensures students and faculty are aware of the policies.
• Maintains records for program on courses, students, alumni, and faculty.
• Maintains long-term, positive contact with alumni and tracks career choices and progress.
• Prepares annual reports.
• Compiles data on course evaluations.
• Conducts program research as needed.

Special Projects

• Manages, facilitates, and executes special projects as needed.

Basic Qualifications

4 or more years of experience. Higher education may count towards experience

Additional Qualifications and Skills

• College degree strongly preferred
• Master's degree preferred.
• Experience in an academic setting working with trainees or students. Excellent organizational and communication skills.
• Able to deal with confidential and sensitive information.
• Able to work independently and collaborate with others.
• Ability to manage concurrent projects and multiple priorities.
• High degree of flexibility and adaptability.
• Proficient in Microsoft Office.
• Knowledge of and/or experience with media and the arts helpful.
• Must be able to work on site three or more days per week.

Additional Information

This is a 12-month term appointment with the possibility of renewal contingent on funding.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!

Benefits

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Return to Search Results