Department Scheduler & Enrollment Coordinator (4523U) Job 58014 - MATH Department About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

One of the most distinguished departments of mathematics in the world, the Department of Mathematics is also one of the largest teaching departments within the College of Letters and Science. With approximately 55 ladder-rank faculty, 30 emeriti faculty, 30 visiting teaching faculty and special research visitors, 18 career staff, about 300 Graduate Student Instructors, 100 Readers,
and 5 Work Study employees, the department offers about 20,000 enrollments annually to graduate and undergraduate students.

Under the general supervision of the Assistant Director of Curriculum Management, the Scheduler and Enrollment Coordinator serves as the department's primary scheduler and manages enrollment for one of the largest teaching academic units on campus; oversees the textbook program, facilitates DSP accommodations and overall serves as an integral part of the Mathematics student services team.

Application Review Date

The First Review Date for this job is: September 1, 2023

Responsibilities

45% SCHEDULING AND COURSE SUPPORT:

Leads department academic scheduling and managing room assignments. Examples
include:
Undergraduate courses (including lectures and discussion sections) - Fall, Spring and Summer.
Graduate courses
Midterm exam room reservations
Final examinations
DSP accommodations for exams
Math 290 seminars
Putnam Competition
DeCal courses

Sets up special courses, incl. but not limited to MATH 49, MATH 98/198, MATH 99/199, MATH 196 and MATH 197.

Partners with Student Learning Center (SLC) to schedule adjunct courses in Fall, Spring, and Summer (Summer Bridge program).

In consultation with the Assistant Director of Curriculum Management, makes adjustments to class sizes and numbers of discussion sections.

Tracks teaching assignments, identifies gaps, and informs all stakeholders about problems and changes.

Devises solutions to classroom space and scheduling problems, taking into account the curriculum needs of students, the needs of faculty, and available options.

Makes room change requests as needed.

Manages instructors' access in SIS Campus Solutions, ensures their access to rosters and grading.

Monitors submission of grades and tracks incompletes.

Manages the data confirmation process for course evaluations.

Resolves CSIR Error Reports.

Supports the Department's supplemental DSP exam services.

Other functions related to scheduling and instructional support, as needed.

25% ENROLLMENT:

Manages enrollment functions, including but not limited to:
Tracks enrollment levels
Serves as the primary source of contact for enrollment support for instructors and students
Monitors and processes waiting lists
Negotiates course enrollment limits with instructors
Consults with instructor of graduate classes to clarify their expectations for undergraduate students who can participate in their classes; Sets up process to collect undergraduate applications for Mathematics graduate courses
Fields in-person, telephone and email inquiries. Responds to enrollment-related inquiries on EdStem
Manages concurrent enrollment applications, taking into account the space available in classrooms, course enrollment limits, and instructor feedback

5% STUDENT ADVISING:
Provide additional assistance and support to the Undergraduate and Graduate advising teams. Advising duties may include, but are not limited to, advising UC and non-UC students participating through departmental exchange programs, concurrent enrollment, and summer sessions.

5% TEXTBOOK MANAGEMENT:

Serves as primary department contact for publishers.

Coordinates desk copy distribution and collection.

Collaborates with the Curriculum Committee on textbook selection.

Maintains textbook library - distributes textbooks to GSI and collects them at the end of the semester.

Submits semesterly course reserves.

Other textbook-related functions, as needed.

5% COMMUNICATION:

In consultation with Assistant Director of Curriculum Management, communicates to instructors and students. Examples include:
Enrollment deadline reminders
Course promotions
Course Changes
Grading deadlines

5% EVENTS:

Supports events that include commencement, student orientation, GSI orientation, new instructor orientation, visiting student program events, and others.

5% PROFESSIONAL DEVELOPMENT:

Maintains and updates working knowledge of curriculum planning, scheduling and student services advising by participating in campus organizations, networking with peers, and attending required training.

5% Other duties as assigned.

Required Qualifications

Strong interpersonal skills to work with and gain trust from department senior management,
Multicultural competencies; ability to work with diverse populations.
Demonstrable collaborative skills.
Embraces the strategic goal to create an equitable and inclusive program that fully honors the diversity of our students, faculty and staff, and expands possibilities for those from underserved backgrounds and communities.
Proven ability in problem identification, reasoning, analysis to identify trends.
Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership.
Proven ability to find solutions to conflicting situations.
Skills in monitoring/assessing people, processes or services, to make improvements.
Excellent written and verbal communication skills.
Customer service orientation and ability to be flexible and adaptable to change.
Experience in program planning and administration.
Attention to detail and ability to prioritize multiple tasks and meet competing deadlines.
Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

Thorough knowledge of common University-specific computer application programs.
Proficiency with MAC desktop applications for word processing and data management.
Familiarity with Course Management System, Campus Solutions, and Cal Central.
Thorough knowledge of department, organization, and University policies, procedures, and directives.
Thorough knowledge of department and school / college general and major course and degree requirements.
Knowledge of campus policies and procedures pertaining to undergraduate education, curriculum, confidentiality (FERPA) and related areas.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $75,000 - $85,000.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=58014&PostingSeq=1

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About University of California, Berkeley

The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.

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