As registrar for the College of Pharmacy, this position is accountable for course data management for the Doctor of Pharmacy (PharmD), Medical Laboratory Sciences (MLS), and Occupational Therapy (OT) programs and registration activities for approximately 900+ students. Leads development of academic calendars, course schedules and procedures in consultation with the Director of Curriculum Operations. Analyzes statistical data on registration for administrative use in formulating policies. Interprets registration policies for faculty and students.
This position is responsible for the management of academic records for students in the PharmD, MLS, and OT programs. This position is responsible for course registration, maintaining official student academic records, tracking student progression, degree clearance and verification of degree completion. This position works closely with students, the Office of Student Services, the Office of Experiential Education, instructors, classroom management services, and other administrative support personnel within the College of Pharmacy.
Duties and Responsibilities
Registrar - 80%
Oversee collegiate course scheduling and registration processes
Serve as the lead for academic policies and processes tied to block enrollment, curriculum management, graduation clearance, and grading
Develop, manage, coordinate, and distribute academic and semester calendars for the PharmD, MLS, and OT programs.
Develop the curriculum schedules with input from appropriate people. Provide ongoing analysis of schedule and suggestions for efficiencies
Create and manage each semester’s meeting pattern in CCS
Partner with the Duluth campus Office of the Registrar to ensure accurate course information is available for College of Pharmacy, Duluth students
Manage course information in the University’s course catalog for the College of Pharmacy.
Manage and maintain directed study courses each semester
Manage classroom reservations for the College of Pharmacy
Oversee student academic records of the PharmD, MLS, and OT programs
Develop, implement, and maintain standard procedures to address common student records processes and issues.
Maintain student academic records and tools, ensuring fidelity of records in PeopleSoft and Slate
Complete registration for all PharmD, MLS, and OT students. Keep accurate records of each student’s registration and student status and ensure appropriate tracking.
Implement and manage block enrollment of current students, and complete registration reviews each term to ensure student compliance with required coursework.
Manage the enrollment holds for students on leave of absence and re-enrollment of students separated from the college for extended periods of time
Manage and notify students of enrollment holds on their academic record and assist students on the removal of these holds when necessary
Responsible for troubleshooting and responding in a timely manner to all problems that arise related to registration
Assist instructors in entering final grades in the Peoplesoft system as necessary. If problems arise, work with ASR to provide solutions. Guide course directors on University grading policies
Serve on Academic Health Sciences or University committees as requested
Student Progression and Academic Reporting - 15%
Communicate on a regular basis with the Office of Student Services regarding student progression
Develop, lead and continually refine the Early Alert process according to College of Pharmacy policy, input/feedback from stakeholders and assessment of program needs
Ensure that all requirements are met before a student progresses to the next level of education.
Clear students for degrees, determine honors, distinction, and ensure degrees are posted on transcripts.
Provide verification and communication to the relevant licensing/governance boards for each program
Serve as the administrative lead for the Academic Standing Committee. Establish meeting dates, coordinate agendas, record and distribute minutes, manage meeting logistics, manage archive of meeting minutes, historical data, summaries of committee decisions/recommendation
Miscellaneous - 5%
Other duties as assigned
Office environment/no specific or unusual physical or environmental demands.
This role is offered as a hybrid position (some combination of onsite and remote) where you are required to be onsite at our Twin Cities-based or Duluth-based campus on a regular basis. This positoin can be located on the Twin Cities or Duluth campus. If interested in applying for the Duluth posting, please follow this link- https://hr.umn.edu/Jobs/Find-Job Job ID 357516 Specific schedule will be determined between you and your supervisor.
*The Employer retains the right to change or assign other duties to this position.
BA/BS plus 6 years of related experience, or master's degree plus at least 4 years of relevant experience
Understanding of complex course systems software
Excellent communication skills, both oral and written
Excellent organizational skills and attention to detail
Demonstrated ability to work within and across teams
Previous experience with PeopleSoft, ECAS/CCS
Demonstrated ability working in a dual campus program
Previous experience working in a large, complex department/organization
Experience with database management programs, web management, and web portals
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