Career Center

Administrative Support Coordinator I

Job No: 530349
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)




Position Summary

The primary purpose of the Administrative Support Coordinator I is to provide clerical and administrative assistance with the various functions of the programs and to provide support to the Director of the Ed.D. Program, the Department's Academic Coordinator, and to the Department Chair when program issues are concerned. Faculty and students look to this position for information and general support. The Administrative Support Coordinator provides support for program evaluation and assessment functions.

The Administrative Support Coordinator position is also responsible for assisting with the various functions associated with the Ed.D. in Educational Leadership with a concentration in Community College/Postsecondary Education (Ed.D. CC). Other duties include assisting with informational meetings for student recruitment, assisting the application and admissions process, providing information for both prospective and current students, maintaining files/databases, and processing paperwork for all current students. The Administrative Support Coordinator is responsible for tracking and processing dissertation expenses including faculty travel, reimbursements, and payments. They will also process expenses for the doctoral program including committee payments, travel, ordering supplies, student employees, and vendor payments.

The Administrative Support Coordinator will work with the Department Administrative Support Coordinator II to ensure that classes and faculty appointments are accurate and complete and entered into college and university systems while meeting all deadlines. They will also ensure compliance with University policies and procedures, communicate general information, problem solve and maintain strict confidentiality.

This is a part-time (.50 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Work hours are Monday - Friday, 8:00 a.m. to 12:00 p.m., but may vary based on operational needs.

This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Department of Administration, Rehabilitation and Post-Secondary Education resides in the College of Education. The Department offers the Ed.D. in Educational Leadership, with a Concentration in Community College/Postsecondary Education; two graduate degrees (including the Master of Science in Rehabilitation Counseling, the Master of Arts in Education with a concentration in Postsecondary Educational Leadership and an emphasis in Leadership in Student Affairs within the concentration).

For more information regarding the Department of Administration, Rehabilitation and Post-Secondary Education, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Thorough knowledge of Microsoft Office Suite
• Working knowledge of budget policies and procedures
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
• Experience working with diverse populations in a higher education or public sector setting
• Experience working in an academic setting is preferred

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $1,752.50 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $1,752.50 - $2,754.00 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on August 31, 2023. To receive full consideration, apply by August 30, 2023. The position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu


Advertised: Aug 17, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/530349/administrative-support-coordinator-i







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