To plan and assist in the coordination and management of the business management, administrative and staff services of a college or large and complex department/area. Responsible for a variety of executive, budgetary, and administrative services including administration of a budget of considerable size, personnel matters and other activities essential to the operation of the college or department requiring independent decision-making skills.
1 – Office Management
Responsible for coordination and managing the administrative operations of the department/area. Oversees new or existing departmental processes and identifies sources of funds. For Example, the management of the Job Location and Development Grant.
Prepares analysis or reports as required for projects or and presents the information to managers and directors in the assigned department.
Prepares budgets and monitors expenditures for $1.5 million budget.
Conducts cost studies and oversees preparation of various administrative issues.
Prepares statistical reports. For example, student service fee committee.
Assists in speech and report preparation in response to official inquiries. For example, department communications for mentoring program and platform transition.
Provides coordination of negotiation, administration and termination of contracts and grants. For example, work-study contracts, vendor contracts, and employer contracts.
Maintains contact and liaison with other University offices or external agencies in connection with grant and research activities. Performs other duties as assigned. Oversees and Coordinates special projects for the college or department/area to include any new office platforms and or technology contracts for the CDC.
2 – Staff Supervision
Supervises the office staff and responsible for the Development, direction and performance management of the administrative team.
Responsible for managing and supervising the JLD administrative and operational work and deliverables in conjunction with the strategic direction for the JLD from the Employee Relations team.
3 – Process Management
Puts in place and optimizes CDC office processes and procedures to ensure process effectiveness and compliance.
Bachelor's Degree and three (3) years of customer service experience.
Microsoft Office, ability to manage phone and office equipment, excellent oral and written communication skills and customer service skills, solid computer skills with experience in using word processing spreadsheet and data base software.
Ability to work independently. Strong verbal and interpersonal skills.
Five (5) years of experience in administration or business management including at least three years at the Administrative Assistant level or equivalent.
Must have at least one year of supervisory experience
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.