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Graduate Admissions and Applications Coordinator-Sibley School of Mechanical and Aerospace Engineering

Graduate Admissions and Applications Coordinator-Sibley School of Mechanical and Aerospace Engineering

About the Sibley School of Mechanical and Aerospace Engineering

The Sibley School of Mechanical and Aerospace Engineering (MAE) is one of the largest academic units within the College of Engineering and is home to the mechanical engineering (ME) B.S. degree program, as well as graduate programs in the fields of mechanical engineering, aerospace engineering (AE), and theoretical and applied mechanics (TAM). MAE's mission is to conduct visionary research in pursuit of the world's next great advances while providing a world-class education to tomorrow's leaders in mechanical and aerospace engineering.

The Opportunity

Are you looking for a dynamic student services role that plays a crucial part in shaping the future of Mechanical Engineering, Aerospace Engineering, and Theoretical and Applied Mechanics? We are seeking a highly organized and detail-oriented individual to join our team as the Graduate Admissions and Applications Coordinator. Your primary role will be to coordinate the full-cycle admissions process for our prestigious PhD and Master of Science programs. Additionally, you will be the program manager for the Future Leaders in Aerospace and Mechanical Engineering (FLAME) program, contributing to nurturing the next generation of exceptional engineers. Key responsibilities include:

• Design and manage the CollegeNet interface, aligning it with the specifications of our admissions committee to ensure a smooth and efficient application process.
• Act as the primary liaison with the Cornell Graduate School for systems management and recruitment fellowships, fostering strong collaborative relationships.
• Create and develop compelling marketing materials for the Graduate School's recruitment events to attract top-tier applicants.
• Track the progress of approximately 650 PhD and MS applications, ensuring that all applications meet the minimum field requirements.
• Communicate with applicants as needed, providing essential information and support throughout the application process.
• Enter admissions decisions (admit, reject, waitlist, etc.) promptly and accurately, maintaining an efficient and transparent process.
• Monitor deferrals, withdrawals, and acceptances, keeping track of changes and updating records accordingly.
• Collaborate with the Asst. Director for Graduate Affairs and the Events Coordinator to coordinate the annual visit day for prospective students, providing them with a welcoming and informative experience.

This is a part-time (30 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work schedule. Work hours are flexible, but will be mutually agreed upon.

What We Need

We are looking for a team member who is tech savvy, collaborative, comfortable with ambiguity, and an effective steward of others time. Additionally, you will:

• Hold an Associate's degree and 2-3 years of admissions, recruitment, or enrollment management experience or equivalent combination of education and experience.
• Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Work directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Be passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Demonstrate the aptitude to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
• Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Have project management experience.
• Be a strong team player and collaborative individual with excellent interpersonal, communication, and organizational skills.
• Be technically savvy, especially with databases.
• Work effectively with faculty, students, and staff.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Bachelor's degree preferred. Experience with CollegeNet or setting up applications in CollegeNet an asset.
• Experience in Higher Education administration

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

Visa Sponsorship is not available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.