MSE Program Advisor and Coordinator

Location: Santa Cruz
Job ID: 56927

JOB POSTING

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-21-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Materials Science and Engineering (MSE) program is an interdisciplinary graduate program involving faculty from the Physical and Biological Sciences (PBSci) Division and the Baskin School of Engineering (BSOE). The main goal of the program is to accelerate the acquisition of fundamental knowledge required to discover and develop new materials used in sustainable technologies. Specifically, the program will focus on the new materials with novel electronic, magnetic, and photonic properties that enable the realization of sustainable technologies. Sustainable technologies are those that make efficient use of energy and water resources, a theme that is of much importance to UC Santa Cruz and the State of California. Cohorts of scientists are trained through a two-year MS degree focusing on coursework and a PhD program focusing on research in experimental and theoretical aspects of materials. The MSE program is also uniquely positioned to enhance workforce development in the high-tech area due to the proximity of the UCSC campus to Silicon Valley.

More information can be found at https://mse.ucsc.edu/

JOB SUMMARY

The MSE Program Advisor and Coordinator provides support for a range of activities in MSE Program including communications, recruitment, workforce development initiatives, and administration (including providing administrative support to the Director and to the program's faculty-led administrative committees). The incumbent will use their skills as a seasoned, experienced professional to provide the full range of student services including advising students, faculty and management and helping resolve a range of student services-related issues. The incumbent will use marketing concepts to perform activities such as planning, developing, and implementing basic marketing plans, including drafting draft promotional or marketing materials, lead social media outreach, and conduct basic market research. In addition, they will work closely with the program's management team to perform program evaluations and recommend changes to policies, practices, and procedures.

APPOINTMENT INFORMATION

Budgeted Salary: $66,900 - $77,100/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004575 (STDT SVC ADVISOR 3)

Travel: Up to 25% of the time

JOB DUTIES

30% - Administration

Provides administrative support to program leadership, including scheduling.
Provides other administrative services including, but not limited to, proposal logistics; awarding student fellowships, grants, scholarships, and other awards; coordinating with other academic departments regarding Teaching Assistant and Graduate Research Assistant positions, and faculty mentoring of students; coordinating program coursework logistics.
May include other tasks as assigned.

25% - Student Services and Professional Development

Provides a full range of student services to program graduate students, such as:
- In coordination with program leadership team, provides logistical, planning and execution support for student workshops, seminars and trainings.
- Oversees orientation planning and implementation for new students.
- Advises students on financial aid options and opportunities.
- Provides advice and connects new and current students and scholars to relevant resources on campus for navigating U.S. visa and immigration processes and procedures.
- When applicable, responsible for interpreting organization policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.

20% - Outreach and Communications

Coordinates design, production and distribution of marketing and promotional materials for the graduate program, professional/workforce development programs, and other programs
Prepares communications and outreach for multiple audiences and platforms (e.g., social media, website, press releases, advertisements, brochures, flyers, signage, A/V presentations, etc.).
Maintains program website.

20% - Recruitment and Admissions

Plans and implements outreach to institutions/partners/and individuals to enhance program recruitment and recognition; supports student recruitment visits; may advise prospective applicants and participants on necessary preparation and alignment of the program.
Supports student recruitment visits.
Advises prospective applicants and participants on necessary preparation and alignment of the program.

5% - Career and Alumni Support

Supports new alumni network activities, engagement and logistics.
Maintains contact list network of relevant partners for students/participants to consider for capstone/summer placement engagements and future work.
Where appropriate, supports the program in enhancing professional trajectories of graduate students and program participants.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of advising and counseling techniques.
Skills in judgment and decision-making.
Solid verbal communication skills.
Solid written communication skills.
Interpersonal skills, including active listening.
Multicultural competencies; ability to work with diverse populations.
Experience with common office software applications and/or the Google applications suite, calendaring tools and/or other similar programs.
Experience with, and/or ability to learn how to maintain websites.
Ability in problem identification and reasoning; ability to develop original ideas to solve problems.

PREFERRED QUALIFICATIONS

Knowledge of UCSC graduate education admission and advancement requirements.
Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars.
Knowledge of program development, data gathering, assessment, and evaluation skills.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
Ability to work long periods of time at a computer with or without accommodation.
The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
Ability to work occasional evenings and weekends as directed.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
Ability to travel to multiple work locations on and off campus.
Ability to travel within a defined regional or service area.
Ability to maintain appearance and conduct suitable for working in a professional setting.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=56927&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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About University of California Santa Cruz

UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

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