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Posted: 27-Jul-23
Location: Rockville Centre , New York
Employment Type:
Organization Type:
Preferred Education:
Internal Number: 1290
APPLICATION INSTRUCTIONS:
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
TYPE OF POSITION/EMPLOYMENT CATEGORY: Full -Time, Administrator
DEPARTMENT: Registrar
SCHEDULE: Monday - Friday, 9:00am to 5:00pm
- Occasional evening, holiday, or weekend work required: Extra hours during high volume periods.
REMOTE WORK ELIGILITY: No
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
LOCATION: Molloy University Main Campus 1000 Hempstead Ave, Rockville Center NY 11571
ANNUAL SALARY: Molloy utilizes a salary calculation tool that is designed to treat all University employees fairly and maintain internal equity with-in our compensation structure. Salary for individual incumbents is determined by skills and knowledge, position relevant experience, and equity within the University.
FLSA STATUS: Exempt, Salaried
GENERAL PURPOSE
The Registrar’s Office provides quality services and support to students, faculty, administrators, alumni, and the external community through timely and accurate handling of enrollment activities and records according to academic policies, professional standards and governmental regulations, consistent with Molloy’s mission and strategic goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Providing leadership in the enforcement of academic policies and procedures.
- Providing leadership in the adoption, implementation, and upgrading of systems and business processes, including leveraging the full suite of existing technologies, software, and platforms to optimize office system performance and consistently enhance student registration, academic progress, and academic records.
- Ensuring that accurate enrollment information is reported to the National Student Loan Data System (Department of Education) and National Student Clearinghouse.
- Working collaboratively with a variety of academic and student service offices to support the academic mission of the University and promote student success.
- Overseeing, managing, and certifying all student record documents related to degree completion.
- Ensuring that direct reports manage student information (e.g., registration data, transcripts, enrollment verification, etc.) with accuracy, integrity, confidentiality, and in accordance with federal and stat regulations.
- Leading the team of the Registrar's Office, providing training, and establishing performance standards to ensure an optimal registration process for students.
- Maintain the course catalog, including course prerequisites, special restrictions, course descriptions, and degree requirements.
- Monitoring information on the Registrar's website for accuracy.
- Serving on University committees, task forces, and other groups as needed.
- Working on projects as assigned by your supervisor.
REQUIRED MINIMUM QUALIFICATIONS
- Bachelor's degree with a minimum of 5-7 years progressively responsible experience in a registrar's office within higher education.
- Demonstrated expertise in the use of a modern student information system (SIS), preferably Jenzabar, to successfully deliver registration services.
- Demonstrated technical, analytical, problem-solving, and change-management skills
- Comprehensive knowledge of existing and pending legislation governing higher education policy.
- Ability to manage multiple projects and tasks, while maintaining accuracy, attention to detail, and meeting deadlines.
- Ability to communicate effectively both orally and in writing with all University constituencies.
- Proven leadership and managerial skills.
- Excellent interpersonal skills and enthusiasm for working with a diverse population of students, faculty, and staff, and contributing to a culture of inclusion.
- Knowledge of student record management and "best practices" in registration.
PREFERRED QUALIFICATIONS
- Master's Degree
EMPLOYEE BENEFITS
- Medical, Dental, Vision Insurance
- Employee Assistance Program (EAP)
- Tuition Remission - Undergraduate, Graduate, and Doctoral
- NY 529 College Savings Plan
- Retirement: TIAA-CREF
- Time Off - Personal, Vacation, Sick, Summer Schedule, Holidays
- Commuter Benefits - WageWorks
- Flexible Spending Account Plans (FSA)
RESPONSIBILITY FOR PUBLIC CONTACT
- Daily contact requiring courtesy, discretion, and sound judgment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The duties listed above are intended only as illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy University, an independent, Catholic University, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy University employees are expected to display an understanding of and a commitment to the University's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability. In selecting for employment, the University is committed to the highest standard of excellence and will select the best qualified candidate. In cases where there are equally qualified candidates for positions, selection will be made from those groups of persons who have been identified by the Federal and State Governments as having been discriminated against in the past.
