Program Manager (7377U) - 56412 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Situated within Berkeley's Rausser College of Natural Resources and Department of Environmental Science, Policy, and Management, Berkeley Wildlife has provided leadership in wildlife and conservation science for a century. Today, we strive to deliver cutting-edge, interdisciplinary, and solutions-oriented research, while training the next generation of scientists and professionals to tackle complex problems in wildlife ecology and conservation. Our faculty and students work on biodiversity broadly, with emphasis on vertebrate species that provide significant ecosystem services to humans, including economic and cultural value, and partner with government and non-profits at the local, state and national level.

Berkeley Wildlife is in an exciting period of growth and renewal, including the addition of several new faculty members the past few years, and strong engagement in the establishment of several new College and Department level initiatives.

The purpose of this position is to lead long-term operational planning as well as day-to-day operations support for Berkeley Wildlife, a growing unit that currently includes 5 core faculty, several affiliate faculty, and the research groups they oversee. In a typical year, the Program supports at least 25 graduate students, 12 postdoctoral scholars, and a few dozen undergraduate trainees, and manages, in partnership with research administration, about $5-7 million in extramural funding. The Berkeley Wildlife community works on sensitive species, vast protected areas, and/or working landscapes, and places a premium on community-engaged research and collaborations with government and NGOs; hence, the position also helps develop and maintain important partnership agreements, communications efforts, and field operations. Given the recent trajectory of Berkeley Wildlife, including the addition of new faculty and a key role in founding and helping administer a new Center for Large Landscape Conservation, the Program Manager is expected to work closely, creatively and adaptively with a faculty director and team, as well as key campus partners, to plan for sustainable growth over the coming 5 years and beyond.

Application Review Date

The First Review Date for this job is: 08/02/2023.

Responsibilities

Leads, in consultation with the Faculty Director, long-term planning to ensure the Program is appropriately staffed and funded, to increase efficiency in Program operations, to maintain and enhance the Program's working relationships with campus, college, and department staff, and to better communicate outcomes to campus and external partners. Serves on committees, representing department/unit, and maintains productive relationships with college and departmental staff.
Administers day-to-day operational support to Program including but not limited to: human resources, office and space management, finance, purchasing, reimbursement, travel planning, student services, communications and outreach (internal and external), reporting, and field operations (including internationally).
Manages distribution of this support across a small dedicated team while also leveraging the abilities of the Program's community of postdocs and students to assist where appropriate.
Supports faculty to prepare and submit non-standard or unusually complex grant proposals then, if funds are awarded, tracks budgets, resolve financial discrepancies, and monitor expenditures.
Examples include, liaising with agency or sponsor staff to address questions, assisting faculty with budgetary research or text editing support, and coordinating with research administration to ensure materials are in order and submission timelines are met.
Administers facilities and space logistics and manages equipment needs.
Assist faculty and students to coordinate a weekly seminar series as well as occasional meetings, social events and workshops.
Obtains guidance from faculty and students on seminar invitees, facilitates invitations, serves as a point of contact, maintains online seminar/event calendar, and helps process honoraria and/or travel reimbursements.
Supports students in planning and resourcing community-building events.
Supervises a small team of support employees and/or students.
Performs studies for resource plans, including approaches, trends, sources and uses.
Assists in the design, drafting and regular updating of organizational website content; drafts annual reports, newsletters and other correspondence to organizational constituents.
May assist with fundraising related duties such as event planning, coordination with campus or college development staff, and contact with foundation program officers.

Required Qualifications

Thorough knowledge of and/or can quickly learn University rules and regulations; processes, protocols and procedures for budget, accounting and fund management; financial analysis and reporting techniques; and personnel management policies and procedures for staff and academic employees.
Knowledge of a variety of administrative operational activities such as long-term financial planning, accounting and payroll, contracts and grants regulations and guidelines, risk management, event planning, and basic fundraising processes.
Excellent organizational skills, previous administrative experience, and the aptitude and patience for tackling new and complex administrative problems.
Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Strong skills in long- and short-term planning, analysis, and problem-solving.
Solid knowledge of common University-specific computer application programs or ability to learn quickly.
Ability to use discretion and maintain confidentiality.
A strong ability to self-learn and to work independently.
Bachelor's degree in related area and/or equivalent/training.

Preferred Qualifications

Ability to adapt to the dynamic needs of faculty and students leading multi-partner and field- oriented research.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $74,300.00 - $95,000.00.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This is not a visa opportunity.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=56412&PostingSeq=1

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About University of California, Berkeley

The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.

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