Career Center

Film & Digital Media Graduate Programs Coordinator

Location: Santa Cruz
Job ID: 55808

JOB POSTING

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

This position works a hybrid remote format (schedule to be determined), which requires a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work, as they would if they were working at the regular UCSC worksite.

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-26-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Film and Digital Media major at UC Santa Cruz offers an integrated curriculum where students study the cultural impact of movies, television, video and the internet, while also producing creative work in video and interactive digital media. The department has 17 permanent faculty, 7 staff, and approximately 600 declared and proposed majors.

More information can be found at: https://film.ucsc.edu

JOB SUMMARY

Involves a wide range of student services duties and responsibilities for an academic department / school / college or organization. Provides assistance to the dean / chair, faculty, and students in academic advising, recruitment, admissions, financial aid, the evaluation and awarding of fellowships and block grant funds, student orientation and events, career counseling, and related programs. Under the general direction of the Administrative Manager, provides a full range of in depth services to students, faculty, department, and other campus units, while working closely with the Directors of Graduate Studies. As an experienced professional, this role works independently to analyze information, make recommendations, initiate projects, and meet deadlines. Incumbents are required to assume an increasing role in understanding all facets of institutional policy and practice related to graduate education in the arts. The Film and Digital Media department PhD and Social Documentary MFA program build on the diverse expertise of its 19 faculty, whose strengths are drawn from multiple and intersecting disciplinary and creative backgrounds. Using methodologies drawn from those intersections, our approximately 50 students are encouraged to build programs of study across the boundaries of traditionally conceived artistic or critical endeavor. The graduate programs are designed to enable student collaboration with other programs on campus, such as History of Consciousness, Digital Art New Media, Visual Studies, and the School of Engineering.

APPOINTMENT INFORMATION

Budgeted Salary: $66.900 - $77,100 /annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: STDT SVC ADVISOR 3 (004575)

Travel: Never or Rarely

JOB DUTIES

40% - ACADEMIC STUDENT ADVISING

• Applying professional student services concepts, provides the full range of student services to Graduate student population.
• Advises students and faculty on departmental / university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree / program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair / and faculty, and with other departments; using judgement to identify problems and propose solutions.

20% - ACADEMIC PROGRAMS ADMINISTRATIVE SUPPORT

• Provides full range of administrative support including maintaining databases and server files. Creates and disseminates reports and analyses as requested.
• Designs, posts, and edits website with text, photos, and graphics. Creates and revises public and internal documentation, marketing materials, brochures, etc.
• Gathers information from multiple sources; maintains detailed and organized records in multiple formats
• Provides back up to Administrative Manager.
• Consults with department staff regarding quarterly scheduling of graduate classes.

15% - FINANCIAL MANAGEMENT

• Oversees budgets and purchasing.
• Participates in the processing, evaluation, and awarding of student fellowships, grants, and other awards.
• Investigates and problem solves questions of funding; maintains detailed financial records; maintains detailed knowledge of funding allocation methodology and campus fiscal policies and practices.
• Compiles financial data and reports; responsible for tracking account balances and forecasting possible overdrafts; completion of required financial forms using multiple campus systems; ensures compliance with policies and practices; and similar issues.

10% - STUDENT OUTREACH, ADMISSIONS, & RECRUITMENT

• Manages all facets of outreach, admissions, and recruitment including: designs and implements outreach plans; advises prospective students on application procedures,
  degree requirements, possible sources of financial aid; reviews transcripts for degree eligibility; initiates and arranges student recruitment visits and events.

10% - ACADEMIC STUDENT EMPLOYMENT

• Manages all aspects of appointments to academic student titles; manages related resource allocations; maintains knowledge of and ensure compliance with related employment policies and labor contracts; and similar issues.
• Collaborates with Directors of Graduate Studies to oversee processes for equitable assignment of Graduate Student Instructors (GSIs), Graduate Student Researchers (GSRs) and Teaching Assistants (TAs)

5% - EVENT COORDINATION AND SPECIAL PROJECTS

• Plans, facilitates, coordinates and implements full-range of department and student related events and meetings and other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated ability to identify and resolve problems of a complex nature.
• Demonstrated organizational skills and ability to effectively prioritize large volume of workload with frequent interruptions while meeting deadlines.
• Demonstrated skills in creation of public materials in multiple formats, such as websites and brochures.
• Demonstrated excellent verbal communication skills.
• Demonstrated excellent written communication skills.
• Demonstrated ability to work both independently and in a team environment, while maintaining cooperative working relationships in a diverse and inclusive environment.
• Demonstrated ability to research, learn, interpret, and apply policies including ensuring confidentiality requirements.
• Demonstrated ability to understand, develop, and present financial information and meet budgetary goals.
• Knowledge of advising and counseling techniques.
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment.

PREFERRED QUALIFICATIONS

• Knowledge of University-specific computer systems.
• Knowledge of University policies, practices, and procedures.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=55808&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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